VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Catholic Charities of Eastern Virginia, Inc.
12829 Jefferson Avenue
Suite 101
Newport news, VA 23608
(757) 875-0060

Current Inspector: Sherry Woodard (757) 987-0839

Inspection Date: Nov. 14, 2024

Complaint Related: No

Areas Reviewed:

22VAC40-131 PERSONNEL 22VAC40-131 PROVIDER HOMES 22VAC40-131 ADDITIONAL REQUIREMENTS FOR SPECIFIC PROGRAMS 22VAC40-80 THE LICENSE 22VAC40-191 BACKGROUND CHECKS FOR CHILD WELFARE AGENCIES

Comments:

Monitoring Inspection Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 11:15am- 1:58 pm. Reviewed (2) closed Provider home record The Licensing Inspector met with Administrative Assistant at office location. Licensing Inspector left acknowledgement of inspection form at the end of the visit with the administrative assistant. This Newport News office houses the closed records for all the Virginia licensed offices of CCEVA and on occasion, child-placing activities occur at this location, but no active family records are retained here. The physical office was inspected and was found to be in compliance with the standard 22VAC40-131-50. The agency's license and results of the most recent licensing inspection was posted near the agency's entrance. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov. Should you have any questions please contact, Sherry Woodard, Licensing Inspector at 757-987-0839 or by email at Sherry Woodard@dss.virginia.gov

Violations:

Standard #:	22VAC40-131-210-D
Description:	Based on review of Provider Home (PH-2), There was no documentation in the record to demonstrate annual trainings were conducted following home initial approval. Findings: 1. Provider Home #2 was initially approved on 12/8/20 and closed 4/5/23. Review of the record showed initial trainings were completed for the provider home, but no documentation of annual trainings was documented in the file for 2021 or 2022. 2. The finding were reviewed with agency representatives during the exit meeting 11/19/24 and staff acknowledged inspection finding.
Plan of Correction:	As there is no process to correct old files the agency will implement a review of the state standards specifically to the process of reevaluation whereby all initial documents required for approval will be updated within the 36-month timeframe.
Standard #:	22VAC40-191-40-D-1-c
Description:	Violation: Based on review of provider home records, agency failed to complete the sworn statement, central registry findings and criminal history record check before three years since the dates of the last sworn statement, central registry and criminal history record check was completed. Findings: 1. Provider home #1 was initially approved on 10/15/2018 and re-evaluation components was not completed prior to the end of the 36-month approval period. PH#1 re-evaluation was approved on 1/7/2022. 2. Sworn statements in the record for PH#1 were dated 6/10/18, 8/24/18 and 10/29/21. Sworn statement re-evaluation element for PH#1 was not completed prior to the end of the 36- month approval period of 10/15/2021. 3. DSS Central registry findings in the record for PH#1 were dated 9/5/18 and 12/27/21. DSS re-evaluation elements for PH#1 was not completed prior to the end of the 36- month approval period of 10/15/21. 4. Criminal history record checks in the record for PH#1 were dated 9/25/18 and 11/3/21. Criminal history re-evaluation element for PH#1 was not completed prior to the end of the 36- month approval period of 10/15/21. 5. The findings were reviewed with agency representatives during exit meeting conducted 11/19/2024 and staff acknowledged inspection findings.
Plan of Correction:	As there is no process to correct old files the agency will implement a review of the state standards specifically to the process of reevaluation whereby all initial documents required for approval will be updated within the 36-month timeframe.