Child care providers who become approved subsidy vendors support a family's goals of economic self-sufficiency and child development by providing for the supervision, protection and well-being of the child while the parent is working or participating in an approved educational or job training program. Those who become approved subsidy vendors assist in increasing the availability of high quality child care for all families.
Are you already an approved subsidy vendor? Click here.
How do I apply to become an approved subsidy vendor?
Print, complete and return the Application for Enrollment to be a Provider of Subsidized Child Care and provide your current private pay Child Care Rates to begin the approval process.
After receiving the application, it will be reviewed and once deemed complete, the application will be assigned to the appropriate agency for processing.
The assigned agency will contact the applicant and depending on program type, will schedule attendance at the next available Subsidy Orientation Session or provide the applicant with a New Vendor Approval Packet. NOTE: The completed New Vendor Approval Packet must be submitted to the VDSS Child Care Subsidy Program within 60 days of receipt, or the application will be deemed abandoned.
Once the completed New Vendor Approval Packet is received the applicant will be contacted by a licensing representative from the Division of Licensing Programs and a pre-approval inspection will be scheduled at a mutually convenient time.
After receipt of (a) a complete New Vendor Approval Packet, (b) documentation of completing the Virginia Preservice Training for Child Care Staff, and (c) the results of the subsidy monitoring inspection, the applicant will either be approved or denied.
If approved, the Child Care Subsidy Program will create an electronic Vendor Agreement for your program. The Vendor Agreement will be emailed to the vendor. The vendor will review the agreement, accept all terms, and electronically sign the agreement before electronically returning it to the subsidy program.
Local departments of social services will use the completion of the Vendor Agreement as verification of the vendor's approval for participation in the Child Care Subsidy Program. NOTE: A vendor cannot be reimbursed for services provided until a Purchase of Service Order (POSO) been created, signed by the vendor, and returned to the local department.