| View | Code | Name | Tooltip | Definition |
|---|---|---|---|---|
| View | PROV | Provisional | A license that may be issued for no more than six months upon an application for license renewal when the applicant is temporarily unable to comply with all of the licensure requirements. | |
| View | COND | Conditional | License that may be issued for no more than six months to an applicant to operate a new facility in order to permit the applicant to demonstrate compliance with licensure requirements. | |
| View | Certified Pre-School | Certified preschools are those operated by private schools that are accredited by any statewide accrediting organization recognized by the Board of Education or a private school or preschool that offers to preschool-aged children a program accredited by organizations as listed in the Code and recognized by the Board of Education to be exempt from licensure. They must meet certain requirements specified in the Code of Virginia. | ||
| View | Adverse Enforcement | A range of negative consequences that VDSS may issue against licensees for failing to comply with licensing laws or regulations or with the terms of their license. | ||
| View | PPD | Purified Protein Derivative | A test for tuberculosis | |
| View | ISP | Individualized Service Plan | The written description of actions to be taken by the licensee to meet the assessed needs of a resident. | |
| View | UAI | Uniform Assessment Instrument | The document used to gather information about applicants to and residents of assisted living facilities to determine the appropriate level of care and services. | |
| View | SCU | Special Care Unit | A self-contained safe, secure environment for individuals with serious cognitive impairments due to a primary psychiatric diagnosis of dementia who cannot recognize danger or protect their own safety and welfare. There may be one or more self-contained special care units in a facility or the whole facility may be a special care unit. | |
| View | CRC | Criminal Record Check | A criminal record check performed by the Virginia State Police | |
| View | Adult Day Care Center | Adult day care centers are non-residential facilities that provide a variety of health, social and related support services in a protective setting during part of the day only to four or more aged, infirm or disabled adults who reside elsewhere. | ||
| View | Religious Exempt Child Day Center | Religious exempt child day centers are child day centers operated by religious institutions that are exempt from licensure if the facility is sponsored by an institution that is exempt from federal taxes for religious purposes or is exempt from paying local real estate taxes on the property owned by the sponsoring religious institution. | ||
| View | RESO | Residential | Level of service provided by an assisted living facility for adults who require only minimal assistance with activities of daily living. | |
| View | Deny Public Funds | VDSS may prevent a licensee from receiving public funds if the licensee is substantially out of compliance with the terms of the license or in violation of the regulations. | ||
| View | NRP | Notification of Responsible Party | An administrative sanction in which the licensee is required to contact parents, guardians or other responsible persons in writing regarding health and safety violations. | |
| View | RL | Revoke License | VDSS may revoke a facility’s license for serious violation of any licensing laws or regulations or for failing to comply with the limitations and standards set forth in its license. | |
| View | Reported/Valid | The allegations reported in the complaint were determined to involve violations of the licensing standards. | ||
| View | Not Reported/Found | Violations of the licensing standards were observed during the inspection, but were not reported in the original complaint. | ||
| View | Not Reported/Found | Violations of the licensing standards were observed during the inspection, but were not reported in the original complaint. | ||
| View | PRN | PRN | A medical abbreviation meaning 'as needed' | |
| View | 3YR | Three Year | A three-year license is issued to a facility with activities, services, management and overall performance levels that routinely exceed the basic care, program and services required by the minimum standards. | |
| View | DR | Deny Renewal | VDSS may deny a facility’s application for renewal of its license for violation of any licensing laws or regulations or for failing to comply with the limitations and standards set forth in its license. | |
| View | MT | Mandated Training | VDSS may require the licensee or its employees to participate in training, at the licensee’s expense when the lack of such training has led directly to violations of regulations. | |
| View | POP | Probation | A period of increased monitoring imposed when the licensee is substantially out of compliance with the terms of its license and the health and safety of residents, participants or children are at risk. | |
| View | RC | Reduction of Licensed Capacity | Applied when licensee cannot make necessary corrections to achieve compliance with regulations except by a temporary restriction of its scope of service. | |
| View | ACP | Civil penalty | A fine of up to $500 per inspection upon a finding that the licensee is substantially out of compliance with the terms of its license and the health and safety of residents, participants or children are at risk | |
| View | ADL | Activities of Daily Living | Eating/feeding, bathing, dressing, toileting, transferring, bowel control and bladder control. | |
| View | Assisted Living Facility | Assisted living facilities are non-medical residential settings that provide or coordinate personal and health care services, 24-hour supervision and assistance for the care of four or more adults who are aged, infirm or disabled. This care may be provided in one or more locations. | ||
| View | Plan of Correction | The Plan of Correction (POC) is a means by which the licensee communicates to the division how they plan to bring their facility into compliance. Any Plan of Correction must indicate the date by which violation(s) will be corrected. | ||
| View | Unlicensed Child Care | Unlicensed child care includes child care that may be required by law to be registered or certified. This type of child care includes religious exempt child day centers, voluntarily registered family day homes and certified preschools. Other forms of unlicensed care not included on this Web site are homes approved by family day care systems, child care providers approved by local departments of social services, and child care providers that are not subject to any form of regulation. | ||
| View | EXMP | Exempt | A child day program that is not required to be licensed, including centers operated or conducted under the auspices of a religious institution. Religious exempt child day centers must comply with certain other requirements found at Virginia Code §22.1-289.031. | |
| View | Child Day Center | Child day centers are child day programs offered to (1) two or more children under the age of 13 years in a facility that is not the residence of the provider or of any of the children in care or (2) 13 or more children at any location. During the absence of a parent or guardian, the operator of the child day center has agreed to assume responsibility for the supervision, protection and well-being of children under the age of 13 years for less than a 24-hour period. By law, a child day center may be granted either a six-month conditional license, a six-month provisional license or a two-year license. | ||
| View | DRUF | Unpaid Fines | If a civil penalty (fine) is not paid as required, the commissioner of VDSS may: 1) assess a late fee if the payment is 60 days overdue; 2) reduce the duration of the licensure period if the payment is 60 days overdue; and 3) deny renewal or revoke the license if the payment is 90 days overdue. | |
| View | ASST | Assisted Living Care | Level of service provided by an assisted living facility for adults who require assistance with at least two activities of daily living. Included in this level of service are individuals who require assistance because of significant behavior problems. Facilities licensed for the assisted living level of care also may provide care to residents who require only the residential level of care. | |
| View | PNA | Prohibition on New Admissions | Applied when licensee cannot make necessary corrections to achieve compliance with regulations except by a temporary restriction of its scope of service. | |
| View | Short-Term Child Day Center | Short-term child day centers are child day centers that operate for part of the year only. | ||
| View | MAR | Medication Administration Record | A facility’s official record of all medications given to individuals in their care. | |
| View | CPS | Child Protective Services | The division within the Virginia Department of Social Services that is responsible for investigating complaints of child abuse or neglect. | |
| View | NAMB | Non-Ambulatory | Facilities with this qualification are permitted to care for residents who by reason of physical or mental impairment are not capable of self-preservation without the assistance of another person. | |
| View | AMB | Ambulatory Only | Facilities with this qualification are permitted to care for only those residents who are physically and mentally capable of self-preservation without the assistance of another person, even if the residents require the assistance of a wheelchair, walker, cane, prosthetic device or a single verbal command to evacuate the building. | |
| View | 1YR | One Year | A one-year license is issued when a facility's activities, services and management indicate an inconsistent level of compliance, though substantial compliance is achieved. Reinforcement and guidance are needed to assist the facility to meet or maintain compliance with all standards. | |
| View | 2YR | Two Year | A two-year license is issued to a facility with activities, services, management and overall performance levels that comply on a sustained basis with minimum standards and exceed minimum standards in some areas. Child day centers and voluntarily registered (VR) family day homes are exceptions to this rule. All Child day centers that are not on a six-month Conditional license or six-month Provisional license must be issued a two-year license. All VR family day homes are issued a two-year registration. | |
| View | Children's Residential Facility | Provide 24-hour care, guidance and protection to children placed through local family assessment and planning teams under the Comprehensive Services Act or private placement by parents or legal guardians. | ||
| View | Child Caring Institution | These are licensed under minimum standards for licensed child caring institutions. By law, they are not permitted to accept public funds. Payment for care is provided by parents or legal guardians. | ||
| View | A-2 | Low likelihood that harm will occur at a serious level | ||
| View | A-3 | Low likelihood that harm will occur at an extreme level | ||
| View | B-1 | Medium likelihood that harm will occur at a moderate level | ||
| View | C-1 | High likelihood that harm will occur at a moderate level | ||
| View | C-2 | High likelihood that harm will occur at a serious level | ||
| View | C-3 | High likelihood that harm will occur at an extreme level | ||
| View | A-1 | Low likelihood that harm will occur at a moderate level | ||
| View | B-2 | Medium likelihood that harm will occur at a serious level | ||
| View | B-3 | Medium likelihood that harm will occur at an extreme level | ||
| View | Child-Placing Agency | A licensed agency or a city or county social service agency that places children in foster and adoptive homes or independent living arrangements. | ||
| View | Adoption | Agencies may be authorized to provide services related to agency, parental placement, and/or intercountry adoption of children. A child-placing agency may be authorized to provide some or all of the services associated with these types of adoptions. | ||
| View | Voluntary Registration | Voluntary registration is a form of regulation offered to family day homes that are not required to be licensed. These homes have fewer than five children in care, not including provider's own children and any children who reside in the home. Voluntary registration is not available in areas where local ordinances regulate unlicensed providers (Arlington, Fairfax and Alexandria). | ||
| View | Treatment Foster Care | A type of foster care placement where services designed to address the special needs of children and families are provided by treatment foster parents who are trained, supervised, and supported by a child-placing agency. | ||
| View | Independent Living Arrangements | A placement setting, such as an apartment, where a child at least 16 years old resides without daily substitute parental supervision. | ||
| View | Foster Care | A substitute care arrangement where a child, placed by a child-placing agency, resides in an approved home as a member of the household. | ||
| View | Short Term Foster Care | A foster care placement of up to 30 days designed to provide crisis or alternative planned-support relief to approved providers or to biological families. | ||
| View | Family Day Home | Family day homes provide care for five to 12 children (exclusive of the provider's own children and any children who reside in the home). The care may be offered for less than 24 hours in the home of the provider or in the home of any of the children in care. Licensure (or voluntary registration) also is required when care is provided to more than four children under two years of age, including the provider's own children and children who live in the home. | ||
| View | Voluntary Registered Day Homes | Voluntary registration is a form of regulation offered to family day homes that are not required to be licensed. These homes have fewer than five children in care, not including provider's own children and any children who reside in the home. Voluntary registration is not available in areas where local ordinances regulate unlicensed providers (Arlington, Fairfax and Alexandria). | ||
| View | Center Based | A legally operating child day program offered to (i) two or more children under the age of 13 in a facility that is not the residence of the provider or of any of the children in care or (ii) 13 or more children at any location that is neither licensed nor registered and is eligible to participate in the Subsidy program. | ||
| View | Home Based | A legally operating child day program offered in the residence of the provider or the home of any of the children in care for one through 4 children under the age of 13, exclusive of the provider's own children and any children who reside in the home, when at least one child receives care for compensation and is neither licensed nor registered and is eligible to participate in the Subsidy program. A legally operating home based child day program where the children in care are all related to the provider by blood or marriage shall not be required to be licensed. | ||
| View | SHSI | A monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care. | ||
| View | Violations | Failure by the facility to comply with a licensing regulation or law. When the standard number shown starts with the numbers 63.2 or 22.1, the violation descriptive is a violation of the Code of Virginia. If the standard number includes the letters VAC, the violation described is a violation of the Virginia Administrative Code. | ||
| View | Local Government Approved CDC | A subsidy eligible child day program of recreational activities offered by local governments, staffed by local government employees, attended by school-age children, and subject to safety and supervisory standards established by local governments. Local government approved programs are not state licensed. | ||
| View | Unlicensed/Unregistered FDH | A subsidy eligible family day home operating in the home of the provider or in the home of any of the children in care that is limited to four nonresident children at any given time and is not state licensed, licensed family day system approved, local ordinance approved, or voluntarily registered, and is not required to be regulated. | ||
| View | System Approved FDH | A subsidy eligible family day home that is approved by a licensed family day system and provides care to nine or fewer children. System approved homes are not state licensed. | ||
| View | Local Ordinance Approved FDH | A subsidy eligible family day home operating in the home of the provider or in the home of any of the children in care that is approved under local ordinance according to Sections 15.2-741 and 15.2-914 of the Code of Virginia. Currently, three localities (Fairfax, Alexandria, and Arlington) approve providers under local ordinance. Local ordinance approved homes are not state licensed. | ||
| View | Special Needs Program | A program exclusively serving children with special needs. | ||
| View | Therapeutic Program | A specialized program, including therapeutic recreation programs, exclusively serving children with special needs when an individual service, education, or treatment plan is developed and implemented with the goal of improving the functional abilities of the children in care. | ||
| View | Program Located in a Public School | A child day program located in a public school. | ||
| View | Parks and Recreation | A child day program operated by a local Parks and Recreation government agency. | ||
| View | Expiration Date | Date on which the license, exemption or certification issued by VDSS or VDOE expires. If the facility reapplied for licensure, exemption or certification before the expiration date, the facility may continue to operate pending action by VDSS or VDOE. | ||
| View | Subsection B | A certified preschool that meets the conditions found at Virginia Code §22.1-289.032 in order to be exempt from licensure. |