8VAC20-790 Introduction 8VAC20-790 Staff Qualifications & Training 8VAC20-790 Physical Plant 8VAC20-790 Staffing & Supervision 8VAC20-790 Programs 8VAC20-790 Special Care Provisions & Emergencies 8VAC20-790 Special Services
Comments:
An announced subsidy inspection for the religiously exempt child day center was conducted on 06/03/2024. There were a total of 43 children, ages 4 months-9 years, 10 staff providing direct care and supervision and various support staff present during the inspection. A total of 5 children?s records, 5 staff records, 1 medication, policy/procedures and emergency supplies were reviewed during the inspection. The inspector arrived at 10:00 am and departed at 1:20 pm.
Information gathered during the inspection determined non-compliance with the subsidy requirement and the Code of Virginia and violations were documented on the violation notice issued to the provider.
Based on record review, the vendor failed to obtain a copy of the child abuse and neglect registry check from any state in which the individual has resided in the preceding five years.
Evidence: The record for Staff 1 contained evidence that Staff 1 had resided outside of the state of Virginia within the preceding five years. The record for Staff 1 contained a documented hire date of 08/23/2023. There was not a child abuse and neglect registry check from all of the states in which the individual had resided in the preceding five years available for review during the 06/03/2024 inspection. Staff 1 was observed working during the 06/03/2024 inspection.
Plan of Correction:
Will request the information.
Standard #:
8VAC20-790-530-B
Description:
Based on document review and staff interviews, the vendor failed to maintain, for each group of children, a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs.
Evidence: Staff 8 stated that the attendance is taken by one staff member each day. The attendance record does not document the arrival and departure of each child as it occurs.
Plan of Correction:
Will create an attendance sheet for each class that the teacher of the class will complete.
Standard #:
8VAC20-790-540-B
Description:
Based on record review, the vendor failed to ensure that each child?s record contains all of the elements as required by the standards.
Evidence: 1. The record for Child 1 did not contain the following information: the address and telephone number of at least one person designated by the parent to contact in case of an emergency and the parent cannot be reached (an address was not provided); written authorization for emergency medical care should an emergency occur and the parent cannot be located immediately; and a written statement that the vendor will notify the parent when the child become ill and that the parent will arrange to have the child picked up a soon as possible if so requested by the vendor. 2. The record for Child 2 did not contain the following information: information on allergies, including food allergies, intolerances to food, medication, or other substances, and actions to be taken in an emergency situation. 3. The record for Child 3 did not contain the following information: the address and telephone number of at least one person designated by the parent to contact in case of an emergency and the parent cannot be reached (an address was not provided); and information on allergies, including food allergies, intolerances to food, medication, or other substances, and actions to be taken in an emergency situation. 4. The record for Child 4 did not contain the following information: the address of at least one person designated by the parent to contact in case of an emergency and the parent cannot be reached; written authorization for emergency medical care should an emergency occur and the parent cannot be located immediately; and a written statement that the vendor will notify the parent when the child become ill and that the parent will arrange to have the child picked up a soon as possible if so requested by the vendor. 5. The record for Child 5 did not contain the following information: the address of at least one person designated by the parent to contact in case of an emergency and the parent cannot be reached (an address was not provided); written authorization for emergency medical care should an emergency occur and the parent cannot be located immediately; and a written statement that the vendor will notify the parent when the child become ill and that the parent will arrange to have the child picked up a soon as possible if so requested by the vendor.
Plan of Correction:
Will have new enrollment forms completed for each child to ensure all of the information is complete.
Standard #:
8VAC20-790-760-B-8
Description:
Based on observations, the vendor failed to ensure that the diapering area shall have access to a sink with running warm water and that the diapering surface shall be cleaned with soap and water and sanitized after each use.
Evidence: 1. There was a diaper changing station observed in the K1 Classroom. There was not a sink in the K1 Classroom. The diaper changing station did not have access to a sink with running warm water. Staff 9 verified that the diaper changing station was used. 2. Staff 6 was observed during mass diapering. The diapering surface was not cleaned with soap and water and sanitized after each use.
Plan of Correction:
Will have a staff meeting to review all of the diapering requirements. The diaper changing table will be removed from the classroom.
Standard #:
8VAC20-790-770-A
Description:
Based on document review, the vendor failed to ensure that prescription medication may only be administered with written permission of the parent.
Evidence: The medication authorization form for Medication 1 was not complete and did not provide written permission for the administration of Medication 1. Medication 1 had been administered 12 times during the month of May 2024.
Plan of Correction:
Will have the authorization form completed by the parent.
Standard #:
8VAC20-790-770-D
Description:
Based on observation and staff interviews, the vendor failed to ensure that medication, including refrigerated medication and staff?s personal medication, shall be kept in a locked place using a safe locking method that prevents access by children.
Evidence: There was a medication observed in a side pocket of a purse sitting on a table of the summer camp class. Staff confirmed that the purse and the medication belonged to Staff 10.
Plan of Correction:
Staff will lock up their medication.
Disclaimer:
This information is provided by the Virginia Department of Social Services, which neither endorses any facility nor guarantees that the information is complete. It should not be used as the sole source in evaluating and/or selecting a facility.
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http://www.dss.virginia.gov/facility/search/cc.cgi