Thank you for your time and assistance with the announced staff record review conducted on September 16, 2019 at the Monticello Area Community Action Agency (MACAA) administration office. The inspection was from approximately 1:00 p.m. to 2:45 p.m. There were two staff members' records and two board officer's records reviewed. The exceptions to compliance were noted on the violation notice and the risk ratings assigned to the violation are listed on the supplemental page.
Please contact your licensing inspector, Diann Reed, if you have questions (540) 280-0742.
Based on the record review of two board officers and confirmation from the Assistant Director, the center failed to obtain a completed Sworn Statement or a Search of the Central Registry for either of the board officers.
Evidence: 1. The record for Board Officer A and the record for Board Officer B did not contain a completed Sworn Statement or a completed Search of the Central Registry. Both board officers began serving on 06/27/2019. 2. The Assistant Director confirmed that neither of the board officers had completed a Sworn Statement or a request for a Search of the Central Registry.
Plan of Correction:
Documents are being compiled in coordination with MACAA?s Executive Director, the Head Start Director and the Human Resources Director currently. Proof of documentation is being submitted to our licensing agent as they are received. Information about these violations was shared with the board to enhance their understanding of the requirement and the urgency of a procedure to prevent future violations. Executive Director (MACAA) will prepare a procedure to ensure that all documents are procured and submitted in advance of new board officers being seated.
Standard #:
63.2(17)-1721.1-B-2
Description:
Based on the record review of two board officers and confirmation from the Assistant Director, the center failed to obtain a National Criminal History Check for one board officer and failed to obtain a National Criminal History Check for one board officer before the officer began serving.
Evidence: 1. The record for Board Officer A contained the results of a National Criminal History Check dated 07/12/2019. Board Officer A began serving on 06/27/2019. 2. The record for Board Officer B did not contain the results of a National Criminal History Check. Board Officer B began serving on 06/27/2019. 3. The Assistant Director confirmed that the National Criminal History Check was late for Board Officer A and the National Criminal History Check for Board Officer B had not been requested.
Plan of Correction:
Documents are being compiled in coordination with MACAA?s Executive Director, the Head Start Director and the Human Resources Director currently. Proof of documentation is being submitted to our licensing agent as they are received. Information about these violations was shared with the board to enhance their understanding of the requirement and the urgency of a procedure to prevent future violations. Executive Director (MACAA) will prepare a procedure to ensure that all documents are procured and submitted in advance of new board officers being seated.
Disclaimer:
This information is provided by the Virginia Department of Social Services, which neither endorses any facility nor guarantees that the information is complete. It should not be used as the sole source in evaluating and/or selecting a facility.
Find this content at:
http://www.dss.virginia.gov/facility/search/cc.cgi