8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect
Comments:
A monitoring inspection was conducted on December 5, 2023, from approximately 7:30 AM to 11:15 AM. There were 13 children present in the center, ranging in ages from infant to preschool, with six staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies and nutrition. A total of seven child records and nine staff records were reviewed. The center did not have any medications to administer or review. The provider stated that transportation is provided, and the vehicles and transportation documents were reviewed. On December 21, 2023, from approximately 7:40 AM to 8:05 AM, a follow up inspection to review background check submissions was conducted.
Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.
Please complete the plan of correction and the date to be corrected for each violation listed on the violation notice and return it to the department within 5 business days from receipt. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s); 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names, list staff by positions only.
Heather Dapper Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone # (804) 625-2304 heather.dapper@doe.virginia.gov
Based on review of staff records and interview, the center did not ensure that staff had the required repeat background checks every 5 years.
Evidence: The record of staff #6 did not contain an updated central registry finding or an updated satisfactory result of the fingerprint-based national criminal background check. A member of management could not locate the central registry or fingerprint-based national criminal background check.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
22.1-289.035-B-2
Description:
Based on review of staff records and interview, the center did not ensure staff had the satisfactory results of the fingerprint-based national criminal background check prior to employment.
Evidence: The records for staff #5 (employed: 9/13/23), staff #8 (employed: 9/01/22), staff #9 (employed: 9/13/23) did not have the results of the fingerprint -based national criminal background check prior to employment. Management acknowledged that the background checks were not completed prior to employment.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-770-60-C-2
Description:
Based on record review and interview, the center did not have documentation of central registry findings by the end of the 30th day of employment.
Evidence: 1. The record for staff #4 (employed: 8/22/23), staff #5 (employed: 9/13/23), staff #7 (employed: 8/21/23), staff #8 (employed: 9/01/22), and staff #9 (employed: 9/13/23) did not contain the central registry findings. 2. A member of management stated staff #4, staff #5, staff #7, staff #8, and staff #9 are still working at the center.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-140-A
Description:
Based on record review, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within one month after attendance.
Evidence: The record for child #6 (enrolled: 4/12/23) did not contain documentation of a physical examination.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-160-A
Description:
Based on record review, the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening (TB) at the time of employment and prior to coming in contact with children.
Evidence: The record for staff #1 (employed: 01/02/23) had documentation of a TB screening dated 2/21/23. The record for staff #8 (employed: 9/01/22) had documentation of a TB screening dated 2/23/23. The records for staff #4 (employed: 8/22/23), staff #5 (employed: 9/13/23), staff 7 (employed: 8/21/23), and staff #9 (employed: 9/13/23) did not have documentation of the TB screening or test.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-40-M
Description:
Based on observation and documentation review, the center did not ensure to maintain a current written list of all children's allergies, sensitivities, and dietary restrictions which is dated and kept confidential in each room or area where children are present.
Evidence: During the inspection on December 5, 2023, classrooms contained an allergy report dated 9/19/23.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-245-A
Description:
Based on record review, the center did not ensure that all staff members complete annually a minimum of 16 hours of training appropriate to the age of children in care.
Evidence: The record for staff # 2 (employed: 2/15/21) had documentation of 2.5 hours of the 16 hours of training required.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-550-E
Description:
Based on record review, the licensee did not ensure there was a minimum of two shelter-in-place practice drills, yearly.
Evidence: The center did not have documentation of two shelter-in-place practice drills in 2022
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-550-F
Description:
Based on record review, the licensee did not ensure that there was a minimum of one lockdown drill practiced, yearly.
Evidence: The center did not have documentation of one lockdown drill practiced in 2022.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-580-C
Description:
Based on a record review, the center did not ensure emergency numbers as specified in 8VAC20-780-550 I and K where maintained during transportation.
Evidence: The center did not have the following required information kept on the 2 vehicles used to transport children: local emergency contact information, potential shelters, hospitals, evacuation routes, etc., that pertain to each site frequently visited or of routes frequently driven by center staff for center business such as field trips or pick up or drop off of children to or from schools etc.
Plan of Correction:
Not available online. Contact Inspector for more information.
Disclaimer:
This information is provided by the Virginia Department of Social Services, which neither endorses any facility nor guarantees that the information is complete. It should not be used as the sole source in evaluating and/or selecting a facility.
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