8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect
Technical Assistance:
It was explained to the administrators that an environmental sanitation inspection conducted by the health department is required even if food service inspections have been conducted.
Staff purses must be stored in an area that is locked in such a way as to prevent access by the children. If purses are not stored in this fashion, they may be inspected for potential hazards to the safety of the children.
The large climber on the playground has a long metal sliding board that gets extremely hot in the summer sun. It must be ensured that the children do not have access to the slide in the summer and procedures to ensure inaccessibility must be included in the playground safety plan and reviewed with all staff.
Comments:
A monitoring inspection was initiated and concluded on 06/18/2024. The inspector arrived at 9:55 AM and departed at 12:40 PM. There were 85 children present, ranging in ages from infants to school age, with 16 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 6 staff records were reviewed.
Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program and discussed with the facility administrators during the exit interview.
Repeat violation Based on record review and interview, it was determined that the center did not ensure that a copy of the results of a search of the child abuse and neglect registry is obtained from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff 1 has a hire date of 4/22/2024. Staff 1 indicated on her sworn statement or affirmation that she has resided in the states of Florida and Connecticut within the past five years. The results of a search of the child abuse and neglect registry were not available for staff 1 from either Florida or Connecticut. 2. The center director confirmed that the results of a child abuse and neglect registry search were not available for staff 1..
Plan of Correction:
The facility responded with the following: Staff 1 file has been updated with central Registry Results from CT/Florida
Standard #:
8VAC20-770-60-C-2
Description:
Based upon review of staff records, the facility has not ensured that the results of a central registry finding are obtained within 30 days of employment. Evidence; The record provided for staff 4 indicated that staff 4 was employed on 4/5/2024. Results of a central registry search were not available for staff 4.
Plan of Correction:
The facility responded with the following: The results were received via email on 03/19/24 printed and placed in file during visit
Standard #:
8VAC20-780-50-A
Description:
Based upon observation, the facility has not ensured that staff and children's records are treated confidentially. Evidence: The Supplemental Information sheet from the facility's previous inspection was posted on the wall in the office area. This sheet refers to confidential staff and children's records and contains a notice that states that the Supplemental Information Sheet is not to be posted.
Plan of Correction:
The facility responded with the following: page 6 of the record page was covered on display removed immediately
Standard #:
8VAC20-780-60-A
Description:
Based upon review of children's records, the facility has not ensured that each child's record includes each parent's employer and business telephone number. Evidence: The record provided for child 4 did not include the child's father's employer information and business telephone number.
Plan of Correction:
The facility responded with the following: Parent is selfemployed cellphone on file
Standard #:
8VAC20-780-70
Description:
Based upon review of staff records, the facility has not ensured that staff records include all required information and documentation. Evidence: 1. The records provided for staff 2, 3, and 5 all indicated that each staff person was serving as a program leader (teacher). None of the records included documentation to demonstrate that the individuals possess the education, certification/training and experience required by the job position of program leaders. 2. The record provided for staff 1 did not include documentation of the required orientation training. 3. The record provided for staff 4, employed since 4/5/2024, did not include documentation that two or more references as to character and reputation, as well as competency were checked before employment. The record provided for staff 6 documented both 10/2/2023 and 10/3/2023 as the date of employment.
Plan of Correction:
The facility responded with the following: 1. All staff have been given the qualifications to be lead qualified, training certifications collected and added to files. 2. Orientation training paper work updated. 3. references were completed but not placed in file. updated
Standard #:
8VAC20-780-240-C
Description:
Based upon review of staff records, the facility has not ensured that orientation training of staff includes the following facility specific topics. Evidence. The documentation of orientation training of staff 2, 3, 4, 5 and 6 did not include documentation that the training included abusive head trauma including procedures to cope with crying babies or distraught children, the prevention of and response to emergencies due to food and other allergic reactions to include the recognizing and response to allergic reactions and the prevention of cross contamination, and prevention and control of disease.
Plan of Correction:
The facility responded with the following: Although our staff had proper training and certifications on File Our Orientation form has been updated to indicate the specified traings anfd polices. staff files updated
Standard #:
8VAC20-780-270-A
Description:
Based upon observation, the facility has not ensured that areas of the center are maintained in clean and operable condition. Evidence: The ceramic floor tile in the corner by the changing table in the toddler classroom has chipped away, revealing the under flooring and causing the vinyl cove base at the base of the wall to pull away from the wall.
Plan of Correction:
The facility responded with the following: maintenance order placed to be fix chip tile
Standard #:
8VAC20-780-330-B
Description:
Based upon observations and measurements, the facility has not ensured that where playground equipment is provided, resilient surfacing complies with minimum safety standards when tested in accordance with the procedures described in the American Society for Testing and Materials in all use zones as described in the National Program for Playground Safety's "Selecting Playground Surface Materials" under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Fall zones are defined as the area underneath and surrounding equipment that requires a resilient surface. A fall zones must encompass sufficient area to include the child's trajectory in the event of a fall while the equipment is in use. Evidence: 1. The facility has chosen to use wood chips as the resilient surfacing under the large climbing structure on the preschool/school age playground. The wood mulch was measured at less than 3 inches in depth at the base of the slides and stairways and throughout the minimum 6 foot fall zones under and surrounding the climber. 2. Staff 1 confirmed the depth of the wood mulch in the numerous areas where the depth was observed.
Plan of Correction:
The facility responded with the following: Mulch order was placed prior to licensing visit.
Standard #:
8VAC20-780-500-B
Description:
Based upon observation, the facility has not ensured that the diapering surface is cleaned with soap and at least room temperature water and sanitized after each use. Evidence: !. The under sides of the changing mats and the hard changing table surfaces in both the toddler and junior preschool classrooms were covered in hair, crumbs and other dirt, evidence that the changing surfaces had not been adequately cleaned and sanitized. 2. The vinyl covered changing table mat in the toddler classroom had a tear in the vinyl of over six inches, making adequate sanitizing of the mat impossible.
Plan of Correction:
The facility responded with the following: Diaper changing discarded, changing table cleaned, all staff retrained on changing station procedures
Disclaimer:
This information is provided by the Virginia Department of Social Services, which neither endorses any facility nor guarantees that the information is complete. It should not be used as the sole source in evaluating and/or selecting a facility.
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