8VAC20-790 Subsidy Program Vendor Requirements for Family Day Homes
Technical Assistance:
1. The provider/subsidy vendor should not possess the subsidy payment cards for children and should not be swiping them for payment and attendance. 2. Subsidy payment cards should not be swiped when the daycare is closed. 3. Written attendance should match what is being recorded by the subsidy program. 4. Discussed with the provider/subsidy vendor the importance of correcting violations cited to avoid a negative impact on her approval as a subsidy vendor.
Comments:
A subsidy health and safety inspection (SHSI) was conducted today to review supplemental health and safety requirements not covered in the licensing regulations. A licensing inspection was conducted on the same date, and the two inspections combined cover all SHSI requirements. Areas of non-compliance with the supplemental SHSI requirements were found. Questions about this inspection may be directed to pamela.sneed@doe.virginia.gov
Based on records reviewed, observations made and interview conducted, the vendor has not demonstrated compliance with the terms of the vendor agreement and all relevant laws and regulations.
Evidence:
1. The vendor has had possession of the subsidy attendance/payment cards for at least 4 children enrolled. 2. The vendor told inspectors that she or a household member have swiped the cards for the children's attendance and subsequent subsidy payment. 3. On at least one recent date, 5/28/24, the subsidy attendance/payment card(s) were swiped by a household member for 2 children enrolled, though the vendor reported no care was provided on that date. The vendor reported that the daycare was closed on 5/28/24, and no children were in care on this date. [Note: The inspector was at the home on 5/28/24 to conduct a routine inspection and was not able to gain entry to the home as the vendor reported the daycare was closed and she was not home at the time.]. Documentation of written attendance of children in care for 5/28/24, indicated 4 children to be in-care however, the vendor told inspectors the written daily attendance record was not accurate and there were no children in care on 5/28/24. [Photo #1] 4. On the date of this inspection, 6/13/24, inspectors viewed a subsidy attendance/payment card to be in the possession of the vendor. [Photos #2 and #3]
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-790-180-B
Description:
Repeat violation and systemic deficiency. Based on records reviewed, a written record of daily attendance that documents the arrival and departure of each child in care as it occurs has not been maintained.
Evidence:
1. Daily attendance records do not document when the children depart daily. 2. No attendance has been written since 6/6/24. 3. On at least 2 recent dates, the written daily attendance did not accurately reflect the children in care. (a) On 5/28,24, the written daily attendance indicated 4 children were in care, while the subsidy program reported 5 children to be in care, and the vendor reporting there were 0 children in care on this date. (b) On 5/30/24, the written daily attendance indicated 4 children were in care, while the subsidy program reported 5 children to be in care.
Plan of Correction:
Will use a new form to indicate arrival + departure of each child.
Standard #:
8VAC20-790-250-F
Description:
Repeat violation and systemic deficiency. Based on records reviewed and interview conducted, caregivers have not completed the Virginia Health and Safety Training course (3 hours) annually. Evidence: There was no record of the training being completed and Caregiver #1 stated that they have not taken the training.
Plan of Correction:
Will complete by using the link the inspector provided
Disclaimer:
This information is provided by the Virginia Department of Social Services, which neither endorses any facility nor guarantees that the information is complete. It should not be used as the sole source in evaluating and/or selecting a facility.
Find this content at:
http://www.dss.virginia.gov/facility/search/cc.cgi