8VAC20-850 PROVIDER REGISTRATION AND GENERAL PROCEDURES 8VAC20-850 HEALTH AND SAFETY CHECKLIST 20 Access to minor?s records 22.1 Background Checks Code; storage of firearms 63.2 Child abuse and neglect 8VAC20-770 Background Checks
Comments:
An unannounced renewal inspection was conducted on 5/23/2024 from 12:30 pm-1:25 pm. At the time of entrance, 3 children, ages 19 months to 2 years old were in care with the provider. The sample size consisted of 3 (all) children?s records and 2 provider / Household Member records. Children were observed during rest time. Two children were sleeping and the third child sang and played quietly with a variety of toys. Medication administration was not observed. The provider states that medication is not administered to children in care and that children are not routinely transported in a vehicle while in care. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program
Based on a review of records, the provider did not maintain a signed statement from each parent affirming receipt of the required information to parents statement including contact information for the inspector of the program. The provider stated that she was not aware of this form.
Plan of Correction:
The provider will use the model forms from the agency's website to provide the "Information to Parents" form to each enrolled family within 10 days. A signed copy will be maintained in each child's record.
Standard #:
8VAC20-850-90-C
Description:
Based on a review of records and interview, the provider did not ensure that the children's records contained emergency contact information documented for each of the three enrolled children that included a name, phone number and address for each individual. Evidence: The records for child #1, child #2 and child #3 did not contain addresses for the emergency contacts listed tin the enrollment paperwork to be called in the case of an emergency if the child's parents could not be reached.
Plan of Correction:
The provider will ask the parents of child #1, #2 and #3 for the addresses of the emergency contacts listed tin the enrollment paperwork to be called in the case of an emergency if the child's parents could not be reached. This information will be added to the paperwork within 10 days.
Standard #:
8VAC20-850-110-C
Description:
Based on a review of records, observation, and interview, the provider did not meet all of the criteria on the health and safety checklist at the time of the initial evaluation or monitoring visit. Evidence: Three children's records were reviewed. The record for child #1 who enrolled for care 11/202/2022, did not contain a signed medical release form to permit emergency care to be obtained for the child. A form had been completed but was not signed by the child's parent.
The records for child #1 (enrolled 11/20/2022), child #2 (enrolled 5/1/2022) and child #3 (enrolled 5/8/2024) did not contain a record of immunizations, which is required before a child may enter care. Nor did the records for child #1, #2 and #3 contain the results of a physical examination, which should have been obtained within 30 days of enrollment.
The records for child #1 (enrolled 11/20/2022), child #2 (enrolled 5/1/2022) and child #3 (enrolled 5/8/2024) did not contain documentation that proof of the child's identity was reviewed prior to attendance and did not contain documentation of previous child day care programs or schools attended by the child.
The records for records for child #1, #2 and #3 did not contain documentation of the provider having notified the enrolled families of whether or not the home was covered by liability insurance.
The provider was unable to provide documentation that emergency drills are conducted monthly with the children in care. The provider stated that she did not conduct drills and was unaware of the requirements to do so.
Plan of Correction:
The provider will request immunization records and completed physical forms from families this week and will ask that they be given tot he provider within 10 days.
The medical release model form will be obtained from the website and a copy will be supplied to each parent for signature within 10 days.
The provider will request to view or take a copy of the children's proof of identity and documentation of previous child care programs the children have attended. This documentation will be reviewed and documented within 10 days.
The provider will use the model forms from the agency's website to provide the "Liability Declaration" form to each enrolled family within 10 days. A signed copy will be maintained in each child's record.
The provider will begin practicing the required emergency evacuation drills this month and will repeat them monthly, documenting the drills on a form as evidence that they were conducted.
Disclaimer:
This information is provided by the Virginia Department of Social Services, which neither endorses any facility nor guarantees that the information is complete. It should not be used as the sole source in evaluating and/or selecting a facility.
Find this content at:
http://www.dss.virginia.gov/facility/search/cc.cgi