8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect
Comments:
An unannounced focused monitoring inspection was initiated on June 11, 2024 and concluded on June 13, 2024, as a follow-up to the issuance of a conditional license. The director was present during the inspection. There were 30 children present, ranging in ages from six months to five years, with seven staff supervising. Upon the inspector?s arrival, the infants were walking and crawling over mats and reading stories. The toddlers and preschoolers were napping. Later children had time outside were they played with the water table, bikes and on the equipment. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, medication, special care and emergencies. A total of five child records and 12 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have questions regarding this inspection, please contact the licensing inspector.
Sharon Curlee, Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education 804-840-8312 Sharon.curlee@doe.virginia.gov
*Please complete the plan of correction and the date to be corrected for each violation listed on the violation notice and return it to the department within 5 business days from receipt. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s); 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures.
Repeat Based on a review of 12 staff records and interview, the center did not ensure five staff members completed a national fingerprint check prior to the first day of employment and within the required time frames.
Evidence: 1. The national fingerprint check for Staff #1, employed 01/08/2024, was dated 02/15/2024 exceeding the first day of employment. 2. The national fingerprint check for Staff #2, employed 01/29/2024, was dated 02/15/2024 exceeding the first day of employment. 3. The national fingerprint check for Staff #6, employed 01/08/2024, was dated 02/08/2024 exceeding the first day of employment. 4. The national fingerprint check for Staff #7, employed 01/15/2024, was dated 02/13/2024 exceeding the first day of employment. 5. The national fingerprint check for Staff #8, employed 01/15/2024, was dated 01/31/2024 exceeding the first day of employment. 6. The director acknowledged the fingerprints background check were not completed prior to employment.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-770-60-B
Description:
Based on review of staff records, the center did not obtain a completed sworn statement prior to the 1st day of employment.
Evidence: The record of staff #1, employed 01/08/2024, contained a sworn statement dated 01/10/2024 exceeding the 1st day of employment.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-770-60-C-2
Description:
Repeat Based on review of 12 staff records and interview, the center did not obtain the results of the central registry background report within 30 days of employment for four staff members.
Evidence: 1. The record of staff #2, employed 01/29/2024, contained the results of a central Registry background report dated 05/04/2024, exceeding 30 days from the date of employment. 2. The record of staff #6, employed 01/08/2024, contained the results of a central Registry background report dated 03/04/2024, exceeding 30 days from the date of employment. 3. The record of staff #8, employed 01/15/2024, contained the results of a central Registry background report dated 05/11/2024, exceeding 30 days from the date of employment. 4. The record of staff #10, employed 05/06/2024, did not contain the results of a central Registry background report exceeding 30 days from the date of employment. 5. The director stated she did not have documentation of a follow-up as to the status of the background check requests.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-160-A
Description:
Repeat Based on review of 12 staff records, the center did not obtain documentation of a negative tuberculosis screening at the time of employment for one staff member. The documentation shall have been completed within the last 30 calendar days of the date of employment.
Evidence: 1. The record of staff #1, employed 01/08/2024, contained documentation of a tuberculosis screening dated 01/17/2024, exceeding 30 days prior to employment. 2. The record of staff #2, employed 01/29/2024, contained documentation of a tuberculosis screening dated 03/127/2024, exceeding 30 days prior to employment. 3. The record of staff #6, employed 01/08/2024, contained documentation of a tuberculosis screening dated 01/25/2024, exceeding 30 days prior to employment. 4. The record of staff #7, employed 01/15/2024, contained documentation of a tuberculosis screening dated 03/04/2024, exceeding 30 days prior to employment. 5. The record of staff #8, employed 01/15/2024, did not contain documentation of a tuberculosis screening exceeding 30 days prior to employment. 6. The record of staff #10, employed 05/06/2024, contained documentation of a tuberculosis screening dated 05/17/2024, exceeding 30 days prior to employment.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-70
Description:
Based on review of 12 staff records, the center did not obtain all required information for two staff member?s record.
Evidence: 1. Staff #2 (employment 01/29/2024) was identified as a program leader during the inspection. The records for Staff #2 did not contain documentation of education required for the job position. The director confirmed documentation of education for staff #2 had not been obtained. 2. The record of staff #10 did contain the address for the emergency contact person listed as required.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-510-I
Description:
Based on review of medication logs and medication authorizations, the center did not obtain written authorization from a parent or guardian before administering prescription medications.
Evidence: 1. The medication log documented that child #7 was administered a prescription medication on 05/12/2024. 2. The medication authorization for child #7 expired on 03/14/2024 and therefore was not valid. 3. The director acknowledged the medication had been administer on 05/12/2024.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-510-P
Description:
Based on review of medications on site, the center did note ensure that when an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Any medications not picked up by the parent within 14 days will be disposed of by the center.
Evidence: 1. Medication was on site for child #7. Authorization was obtained from the parent only, with a duration start date of 03/04/2024. Without the authorization from a physician, the authorization would have expired on 03/14/2024. The medication had not been returned to the family or disposed of. 2. The Director acknowledged the medication had not been returned to the family.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-530-A-1
Description:
Based on review of staff records, observation and interview, the center did not ensure at least one staff in each classroom or area where children are present had current certification in cardiopulmonary resuscitation (CPR) as appropriate to the age of the children in care from an organization such as the American Red Cross, American Heart Association, American Safety and Health Institute, or National Safety Council.
Evidence: The record of staff #4, did not contain documentation of CPR certification. Staff #4 was observed alone, and in charge of a group of children during the inspection on 06/11/2024. The director acknowledged staff #4 did not have current certification in CPR.
Plan of Correction:
Not available online. Contact Inspector for more information.
Standard #:
8VAC20-780-530-A-2
Description:
Based on review of staff records, observation and interview, the center did not ensure at least one staff in each classroom or area where children are present had current certification in first aid from an organization such as the American Red Cross, American Heart Association, American Safety and Health Institute, or National Safety Council.
Evidence: The record of staff #4, did not contain documentation of first aid certification. Staff #4 was observed alone, and in charge of a group of children during the inspection on 06/11/2024. The Director acknowledged staff #5 did not have current first aid certification.
Plan of Correction:
Not available online. Contact Inspector for more information.
Disclaimer:
This information is provided by the Virginia Department of Social Services, which neither endorses any facility nor guarantees that the information is complete. It should not be used as the sole source in evaluating and/or selecting a facility.
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