Adult day centers are regulated, non-residential facilities that provide a variety of health, social and related support services in a protective setting during part of the day to four or more aged, infirm or disabled adults who reside elsewhere. Residential adult facilities are listed under Assisted Living Facilities.
Regulations & Code References
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Regulations
- General Procedures and Information for Licensure - effective 08/14/2024 (PDF)
- Regulation for Background Checks for Assisted Living Facilities and Adult Day Centers - effective 08/14/2024 (PDF)
- Standards & Regulations for Licensed Adult Day Centers 22VAC40-61 - effective 08/14/2024 (PDF)
Applicable Code of Virginia References
New ADC Applicants
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Application Process
The Division of Licensing Programs (DOLP) at the Virginia Department of Social Services (VDSS) has a user-friendly and secure on-line application system called the Virginia Enterprise Licensing Application.
Before starting the application process, please read through all instructions.
There are four easy steps for applying on-line through VELA:
- Save all your required documents for upload into VELA. You may wish to review the list of required application forms that are listed under the bullet "Application Forms."
- Review the self-help resources available by accessing the Virginia Enterprise Licensing Application(VELA) Quick Reference Guides and the Virginia Enterprise Licensing Application (VELA) Instructional Videos sub-headings below.
- When you are ready, access the Virginia Enterprise Licensing Application. We recommend that you bookmark the VELA link since you can return to VELA to make changes until the application is submitted. After submission, data cannot be revised.
- Register an account to enter the VELA provider portal where you can complete an application. Self-help resources are available on VELA under the Quick Reference Guides tab.
CONTACT: If you have technical problems accessing VELA or completing the application, please e-mail vela@dss.virginia.gov.
Virginia RelayVirginia Relay enables people who are Deaf, Hard of Hearing, DeafBlind, or have difficulty speaking to communicate by TTY (text telephone) or another assistive telephone device with anyone who uses a standard phone.
TTY: 800-828-1120
Voice: 800-828-1140
Captioned Telephone Service: 877-243-2823
Speech-to-Speech: 866-221-6784
Visually Assisted Speech-to-Speech: 800-855-8220
Spanish: 800-855-8200
If you still need to submit a paper application via mail, you may do so by using the Application Forms below.
Pre-application orientation -- We also highly recommend that applicants attend one of our pre-application orientation sessions. Topics covered include the application process, licensing regulations and approvals required by other state agencies. To register for this pre-application orientation, please reach out to your appropriate Licensing field office.
Application Forms
- New Applicant Memo (PDF)
- ADC Addendum (PDF)
- Annual Operating Budget (DOC)
- Annual Operating Budget (PDF)
- Initial Application (DOC)
- Initial Application (PDF)
- Instructions: Initial Application for Licensure (PDF)
- Personal Qualifying Information (PDF)
- Report of Environmental Sanitation Inspection (PDF)
- Request for Building Evaluation or Inspection (PDF)
- Staff Information Sheet (DOC)
- Staff Information Sheet (PDF)
Virginia Enterprise Licensing Application (VELA) Quick Reference Guides
Virginia Enterprise Licensing Application (VELA) Instructional Videos
- Instructions for Using Video Controls (English) (PDF)
- Instructions for Using Video Controls (Spanish) (PDF)
- Video: Register an Account (English) (Web page)
- Video: Register an Account (Spanish) (Web page)
- Video: Login Assistance Guide (English) (Web page)
- Video: Login Assistance Guide (Spanish) (Web page)
Current ADC Providers (includes forms)
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Notices
- 2024/12/16: New APS Online Reporting Portal - Reminder (PDF)
- 2024/12/11: Respiratory and GI Illness Outbreaks Memo (PDF)
- 2024/12/05: Enhancements to the OBI Provider Portal (PDF)
- 2024/09/30: Boil Water Notice (PDF)
- 2024/09/26: 2024 Hurricane Preparedness Memo (PDF)
- 2024/09/17: Infection Control On-Site Training and Assessments Reminder Memo (PDF)
- 2024/08/15: Adult Day Center Regulation Name Change (PDF)
- 2024/08/05: 32 Hour Medication Management Training (PDF)
- 2024/07/18: Online Infection Prevention and Control Education Memo (PDF)
- 2024/07/01: DOLP Licensing Offices Contact Information - UPDATED (PDF)
- 2024/06/07: Legislation that passed in the 2024 General Assembly (PDF)
- 2024/05/20: Public Comment Notice for Background Checks for ADC & ALF (PDF)
- 2024/04/16: Infection Prevention Train the Trainer Resource Binder and Brochures (PDF)
- 2024/03/07: Updated CDC Respiratory Virus Guidance Memo (PDF)
- 2023/12/28: Public Comment Notice for Adult Day Care Centers (ADCCs) (PDF)
- 2023/12/12: Infection Prevention Train the Trainer Resource Binder and Brochures Survey Memo (PDF)
- 2023/12/08: COVID and Respiratory Illness Reminders Memo (PDF)
- 2023/11/03: Barrier Crimes List Update ALF/ADCC (PDF)
- 2023/09/29: Revision to Direct Care Staff Training, Chapter Two Infection Control (PDF)
- 2023/05/11: Legislation that passed in 2023 General Assembly (PDF)
- 2023/04/14: Virginia Department of Health (VDH) TBB Screening (PDF)
- 2023/02/14: COVID-19 and Communicable Disease Outbreak Reporting Memo (PDF)
- 2022/12/02: Update to VDH TB Screening Memo (PDF)
- 2022/10/03: Virginia Department of Health (VDH) TB Screening (PDF)
- 2022/04/05: Virginia Enterprise Licensing Application v1.0 (VELA) Go Live (PDF)
- 2021/07/02: FEMA Releases Shelter-in-Place Guidance (PDF)
Background Investigations
- Barrier Crimes (PDF)
- Criminal Background Checks (conducted by Virginia State Police)
- Regulation for Background Checks for Assisted Living Facilities and Adult Day Centers - effective 08/14/2024 (PDF)
- Sworn Statement or Affirmation for Adult Facility Employees (PDF)
Documents & Procedures
Forms
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Renewal
- ADCC Addendum (PDF)
- Instructions: Renewal Application for Licensure (PDF)
- Personal Qualifying Information (PDF)
- Renewal Application (PDF)
- Renewal Application (DOC)
- Request for Building Evaluation or Inspection (PDF)
- Staff Information Sheet (DOC)
- Staff Information Sheet (PDF)
All Other
- Annual Operating Statement & Working Budget (PDF)
- Annual Staff Training Record (DOC)
- Authorization to Release Confidential Information (PDF)
- Documentation of Health Care Supervision (DOC)
- Documentation of Health Care Supervision (PDF)
- Documentation of Physician's Oral Order for PRN Medication (PDF)
- Fire and Emergency Evacuation Drills (DOC)
- Fire and Emergency Evacuation Drills (PDF)
- Medication Administration Record (PDF)
- Participant Agreement (DOC)
- Participant Assessment (PDF)
- Participant Assessment (DOC)
- Participant Physical Exam (DOC)
- Participant Physical Exam (PDF)
- Participant Plan of Care (DOC)
- Participant Plan of Care (PDF)
- Participant Rights and Responsibilities (DOC)
- Participant Rights and Responsibilities (PDF)
- Staff Orientation and Initial Training (DOC)
- Sworn Statement or Affirmation for Adult Facility Employees (PDF)
- VA TB Risk Assessment for Over Age Six User Guide - 2023 (PDF)
Training
