VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Oakland Manor, LLC #1
1754 Oakland Street
Petersburg, VA 23805
(804) 431-2713

Current Inspector: Shelby Haskins (804) 305-4876

Inspection Date: Nov. 4, 2024

Complaint Related: No

Areas Reviewed:

22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES 22VAC40-73 PERSONNEL 22VAC40-73 STAFFING AND SUPERVISION 22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS 22VAC40-73 RESIDENT CARE AND RELATED SERVICES 22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS 22VAC40-73 BUILDINGS AND GROUND 22VAC40-73 EMERGENCY PREPAREDNESS 22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS ARTICLE 1 ? SUBJECTIVITY 32.1 REPORTED BY PERSONS OTHER THAN PHYSICIANS 63.2 GENERAL PROVISIONS 22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES 22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION 22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT

Comments:

Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 11/04/2024 arrival 10:30am departure 12:30pm The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 6 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 2 Number of interviews conducted with staff: 1 Observations by licensing inspector: A tour of the facility was conducted to include inside and outside building grounds. Lunch, weekly menu and resident activities were observed. A medication pass observation was completed. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication carts, fire inspection report, health inspection report, and a staffing schedule. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. The department's inspection findings are subject to public disclosure. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Shelby Haskins, Licensing Inspector at (804) 305-4876 or by email at Shelby.Haskins@dss.virginia.gov.

Violations:

Standard #:	22VAC40-73-320-A
Description:	Based on a review of resident records, it was determined that the facility did not ensure that all residents of the facility have an initial physical examination or a risk assessment for tuberculosis by an independent physician and the results within 30 days prior to admission to the facility. Evidence: 1. The record for resident #1 (with a Date of Admission of 08/31/2016) did not have an initial physical examination and did not have an initial risk assessment for tuberculosis within 30 days of the admission date. 2. Staff # 1 reviewed the records for resident #1 and confirmed that the initial physical examination and risk assessment for tuberculosis were not in resident #1?s record.
Plan of Correction:	Initially, physical examination was in resident's file. Individual has updated physical examination and was completed on 12/03/2024. Moving forward team lead will monitor medical books to review annual TB on a monthly basis.
Standard #:	22VAC40-73-320-B
Description:	Based on a review of resident records, it was determined that the facility did not ensure that all residents of the facility have a risk assessment for tuberculosis completed annually for each resident. Evidence: 1. The most recent risk assessment for tuberculosis for resident was dated for 03/23/2023 record for resident #2 (with a Date of Admission 03/31/23) did not have an annual risk assessment for tuberculosis. 2. Staff # 1 reviewed the record for resident #1 and confirmed that the annual risk assessment for tuberculosis were not in resident #2?s record.
Plan of Correction:	Annual tuberculosis (TB) risk assessment was completed for resident #2 on 12/03/2024. Moving forward, Administrator will perform monthly audits of tuberculosis (TB) risk assessments for residents to ensure compliance.
Standard #:	22VAC40-73-440-A
Description:	Based on a review of resident records, it was determined that the facility did not ensure that all residents of the facility shall be assessed face to face using the Uniform Assessment Instrument (UAI) in Assisted Living Facilities (22VAC30-110). The UAI shall be completed prior to admission, at least annually, and whenever there is a significant change in the resident?s condition. Evidence: 1. The record for resident #2 (with a Date of Admission for 03/31/2023) did not contain a Uniform Assessment Instrument (UAI). 2. Staff # 1 reviewed the record for resident #2 and confirmed that the initial and annual update for the Uniform Assessment Instrument (UAI) had not been completed.
Plan of Correction:	The facility contracted a Licensed Clinical Social Worker who completed a face to face assessment on resident #2. Facility has contracted with LCSW to complete and update UAI's for all of the facility's residents.