VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Franklin County YMCA - Preschool
295 Technology Drive
Rocky mount, VA 24151
(540) 489-9622

Current Inspector: Susan Mallory (276) 608-4267

Inspection Date: Nov. 3, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 PHYSICAL PLANT 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-780 SPECIAL CARE PROVISIONS AND EMERGENCIES 8VAC20-780 SPECIAL SERVICES. 8VAC20-770 BACKGROUND CHECKS 20 ACCESS TO MINOR?S RECORDS 22.1 BACKGROUND CHECKS, CODE, CARBON MONOXIDE 63.2 CHILD ABUSE AND NEGLECT

Comments:

An unannounced monitoring inspection was conducted on 11/03/2022. There were 27 children, ages 2 years-5 years, and 4 staff members present during the inspection. The inspector reviewed compliance in the areas of administration, staff qualifications and trainings, staffing and supervision, physical plant, programs, emergencies and nutrition. The children were observed in free choice activities, learning time, in outside play, and during lunch. A total of 5 children?s records, 4 staff records, and 2 medications were reviewed. The inspector arrived for the inspection at 9:45 am and departed at 12:05 pm. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the provider.

Violations:

Standard #:	8VAC20-770-60-B
Description:	Based on record review and discussion with staff, the center failed to ensure that an employee must not be employed until the agency has the person?s completed sworn statement or affirmation. Evidence: The record for Staff 4 contained a documented hire date of 05/26/2022; the date on the sworn statement was 05/31/2022.
Plan of Correction:	Will get sworn statements before employment.
Standard #:	8VAC20-770-60-C-2
Description:	Based on record review and discussion with staff, the center failed to obtain the finding from a search of the central registry within 30 days of employment. Evidence: The record for Staff 4 contained a documented hire date of 05/26/2022; the date on the findings from the search of the central registry was 09/05/2022.
Plan of Correction:	Will call and follow-up and be sure to document the follow-up when not received within 30 days.
Standard #:	8VAC20-780-60-A
Description:	Based on record review, the center failed to ensure that the separate record for each enrolled child shall contain all of the elements as required by the standards. Evidence: 1. The record for Child 1 did not contain the first date of attendance. 2. The record for Child 3 did not contain the documentation of child updates and confirmation of up-to-date information in the child?s record as required. 3. The record for Child 4 did not contain the following information: name, address and phone number of two designated people to call in an emergency if a parent cannot be reached (the addresses for both designated people were incomplete); allergies and intolerance to medication or any other substances, and actions to take in an emergency situation; and the documentation of child updates and confirmation of up-to-date information in the child?s record as required. 4. The record for Child 5 did not contain the first date of attendance.
Plan of Correction:	Will get the information from parents.
Standard #:	8VAC20-780-240-A
Description:	Based on record review, the center failed to ensure that staff shall complete the Virginia Department of Education sponsored orientation course within 90 calendar days of employment. Evidence: The record for Staff 4 contained a documented hire date of 05/26/2022. Staff 4 has not completed the Virginia Department of Education sponsored orientation course as on 11/03/2022.
Plan of Correction:	Will make sure the course is taken.
Standard #:	8VAC20-780-510-L
Description:	Based on observation, the center failed to ensure that medications, except for those prescriptions designated otherwise by written physician?s order, included refrigerated medication and staff?s personal medication, shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: Medication 1 and Medication 2 were observed in the Pre-K Class's first aid kit; the first aid kit was not locked. The medications were not kept in a locked place.
Plan of Correction:	The medications were placed in Safety Sacks during the inspection to ensure they are locked.