VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hallwood Head Start
28281 Main Street
Hallwood, VA 23359
(757) 442-9653 (60)

Current Inspector: Nanette Roberts (757) 404-2322

Inspection Date: Sept. 10, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Technical assistance was provided in the following areas; Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/

Comments:

An unannounced, on-site renewal inspection was initiated and completed on 9/10/24. The on-site inspection began at 10:45am and ended at 1:40pm. The inspector reviewed compliance in the areas listed above. There were 44 children present and 7 staff. The inspector reviewed 6 children?s records and 6 staff records at a central location. This inspection included document review, tour of the facility, interviews, observations and measurements. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 9/24/2024. A POC submitted after this date will not appear on the public website

Violations:

Standard #:	22.1-289.036-B-1
Description:	Based on the review of board member records, it was determined the facility did not ensure that all applicants (officers of the corporation) and agents provide sworn statements. 1.There were no sworn statements in the record for board member #8, #9, #10, #11 and #12. 2.There was no sworn statement in the record for agent (staff) #7. a.Staff #7 confirmed the sworn statements were not in the records.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.036-B-2
Description:	Based on the review of board member records, it was determined that the facility did not ensure that all applicants (officers of the corporation) and agents, have documentation of current criminal history checks. 1.There were no criminal history record checks in the record for board member #9, #11 and #12. a.Staff #7 confirmed criminal history checks were not in the records.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.036-B-3
Description:	Based on the review of board member records, it was determined the facility did not ensure that all applicants (officers of the corporation) and agents have documentation of current central registry checks. 1.There were no central registry checks in the record for board member #11 and #12. 2.The central registry check for board member #8 was not current. The central registry check was dated 10/18/2018, therefore it had been more then 5 years since it was completed. a.Staff #7 confirmed current central registry checks were not in the records.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	Repeat Violation Based on a review of staff records, it was determined that the facility did not ensure that all staff provide documentation of a negative TB screening at the time of employment and prior to coming into contact with children. Evidence: 1.The record for staff #6 (date of hire 10/29/18) did not contain documentation that a TB screening had been provided. 2.Staff #7 confirmed the TB screening was not in the record.
Plan of Correction:	Staff #6 has scheduled an appointment for the TB screening.
Standard #:	8VAC20-780-70
Description:	Repeat Violation Based on a review of staff records it was determined that the center did not ensure that a record was kept for each staff member or volunteer with all the required information. Evidence: 1.The record for volunteer #2 did not include documentation at the center of the name, address and telephone number of a person to be notified in an emergency.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Repeat Violation Based on observation and interviews, it was determined that the facility did not ensure that hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children. 1.In the 3-year-old classroom there was a container of anti-bacterial wipes sitting on a low shelf in a child play area. 2.The Director confirmed the container was accessible to children.
Plan of Correction:	The Director immediately removed the cleaning wipes and locked them in a cabinet.
Standard #:	8VAC20-780-320-B
Description:	Based on observation and measurement, it was determined the facility did not ensure that the water temperature did not exceed 120F. 1.The sink in the student bathroom measured 124 F with a thermometer.
Plan of Correction:	Not available online. Contact Inspector for more information.