VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Boys & Girls Club of the Mountain Empire - Abingdon Unit
16173 Elementary Drive
Abingdon, VA 24210
(276) 696-9923

Current Inspector: Angela Farmer (276) 608-2283

Inspection Date: Aug. 23, 2024 , Sept. 3, 2024 , Oct. 1, 2024 , Oct. 7, 2024 and Oct. 10, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Staffing and Supervision. 8VAC20-770 Background Checks 22.1 Early Childhood Care and Education

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced monitoring inspection was initiated on 8/23/2024 and completed on 10/10/2024 in response to a self-report received by the licensing office on 8/22/2024 relating to supervision. The inspector reviewed one child's record and six staff records on-site. This inspection included, document review, tour of the facility, interviews. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Though not a part of the original self report, violations that were not reported were found related to staff reocrds and are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 10/18/24. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-A
Description:	The center must request a search of the central registry every five years. Staff #1, who had been employed six years, did not have a central registry check every five years.
Plan of Correction:	All staff will undergo a Central Registry check prior to starting work with children. A new monitoring system is being implemented to track all staff and dates for any renewals to ensure completion in a timely manner.
Standard #:	8VAC20-780-160-C
Description:	At least every two years from the date of the initial screening or testing, staff members and individuals from independent contractors shall obtain and submit the results of a follow-up tuberculosis screening. Staff # 1 & 4 have a TB test that was completed in 2021.
Plan of Correction:	Staff #1 & 4 have submitted follow-up TB tests or screenings.
Standard #:	8VAC20-780-160-C
Description:	At least every two years from the date of the initial screening or testing, staff members and individuals from independent contractors shall obtain and submit the results of a follow-up tuberculosis screening. Staff # 1 & 4 have a TB test that was completed in 2021.
Plan of Correction:	Staff #1 & 4 have submitted follow-up TB tests or screenings.
Standard #:	8VAC20-780-210-A-4
Description:	Program leaders shall be at least 18 years of age, have fulfilled a high school program completion or the equivalent, and meet one of the following: Have six months of programmatic experience. Within six months before being promoted or beginning work or one month after being promoted or beginning work, a minimum of 24 hours of training shall be received related to the care of children. Staff #2, 3, and 4 do not meet the qualifications to be a program leader. LI witnessed all three staff members were in a program leader role on 8/23/24, 10/1/24, and 10/7/24.
Plan of Correction:	All new staff (and current where needed) will be required to complete a minimum of 24 hours related to the care of children prior to working directly with members.
Standard #:	8VAC20-780-240-D
Description:	Prior to working alone with children and within seven days of the first day of employment, staff shall be provided in writing with the center?s information listed in 8VAC20-780-420.A and the following: Procedures for identifying where attending children are at all times, including procedures to ensure that all children are accounted for before leaving a field trip site and upon return to the center. Staff #2 was not provided in writing, prior to working alone with children, procedures to ensure all children are accounted for upon return to the center from a trip. All staff at the center have not been provided in writing procedures for action in case of lost or missing children. All staff at the center have not been provided in writing precautions in transporting children.
Plan of Correction:	All staff will be provided the centers information in writing 8VAC20-780-420 during their initial orientation.
Standard #:	8VAC20-780-245-H
Description:	Annual training shall be relevant to staff?s job responsibilities and the care of children, and include topics such as: Precautions in transporting children. Staff # 1,2,6 did not receive ongoing training on the topic of precautions to take in transporting children.
Plan of Correction:	All staff will be required to complete ongoing training relevant to their position on an annual basis related to the care of children. All staff will complaint training that relates directly to their respective position on an annual basis.
Standard #:	8VAC20-780-340-A
Description:	When staff are supervising children, they shall always ensure their care, protection, and guidance. On 8/21/24 child #1, five years old, was left on the van for approximately 50 minutes. The temperature that day was 77 degree F.
Plan of Correction:	Staff will remain alert and observant of all members at all times. Staff are to be interactive and engage with members in a positive and guiding way. Additional training in proper Social Emotional learning will be provided to all staff.
Standard #:	8VAC20-780-340-F
Description:	Children under 10 years of age always shall be within actual sight and sound supervision of staff. On 8/21/24 staff #2 transported 13 children from school. Upon arrival at the center, 12 children got off the van. Staff #2 parked the van and went inside the center. Child #1, five years old, was out of sight and sound supervision for approximately 50 minutes.
Plan of Correction:	All members ages 10 and under will be within sound and sight at all times while at the Club, and/or on field trips.
Standard #:	8VAC20-780-580-C
Description:	The center shall ensure that during transportation of children: at least one staff member or the driver always remains in the vehicle when children are present. On 8/21/24 staff #2, did not remain in the vehicle when children are present. Staff #2 dropped off 12 of the 13 children that boarded the van at the school.
Plan of Correction:	All drivers will undergo training in proper transportation protocols and will be monitored frequently by Club Director.
Standard #:	8VAC20-780-580-K
Description:	Staff shall verify that all children have been removed from the vehicle at the conclusion of any trip. On 8/21/24 staff #2, dropped off 12 children at the front of the building. Staff #2 did not verify that all 13 children were removed from the van at the conclusion of the trip.
Plan of Correction:	All staff will be trained and consistently monitored in the process of checking members on out buses/vans. Staff are required to "check members off" as they exit any vehicle and are immediately checked into their assigned program area.