VIRGINIA DEPARTMENT OF SOCIAL SERVICES

BeanTree Learning
43629 Greenway Corporate Drive
Ashburn, VA 20147
(571) 223-3110

Current Inspector: Sarah Zirzow (703) 479-4675

Inspection Date: July 17, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Training 8VAC20-780 Physical Plant 8VAC20-780 Staffing and Supervision 8VAC20-780 Programs 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services 8VAC20-820 THE LICENSE 8VAC20-820 THE LICENSING PROCESS 8VAC20-820 HEARINGS PROCEDURES 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Technical assistance provided for allergy care plans, practices for locking items, forms in child?s records, and training documentation for staff. Supplemental page should not be posted in facility since items contained on the page are confidential. Discussed infant safe sleep practices. One reference includes the ABCs of Sleep from Johns Hopkins refers to infants sleeping alone with nothing in the crib, on their back, and in their crib on a firm, flat surface. More information can be found here: https://www.hopkinsmedicine.org/health/wellness-and-prevention/infant-safe-sleep and other resources on the web. Please review updated background check requirements that were effective July 1, 2024. Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new

Comments:

An unannounced, on-site monitoring inspection was initiated on July 17, 2024 and completed on July 17, 2024, as a part of the licensure period. The on-site inspection began at 11:00am and ended at 2:00pm. The inspector reviewed compliance in the areas listed above. There were 90 children present and 17 staff. The inspector reviewed 5 children?s records and 4 staff records on-site. This inspection included document review (i.e. Injury logs, policies and procedures, emergency drill logs, medication administration logs, authorization forms), and a tour of the facility. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on July 26, 2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-40-M
Description:	Based on observation, the center did not ensure a current written list of children?s allergies, sensitivities, and dietary restrictions was documented and kept confidential in each room. Evidence: -The allergy list was posted on the outside of a cabinet in the Infant classroom. -The allergy list in each classroom contained information for a child who no longer has an allergy.
Plan of Correction:	The allergy list was revised and will remain confidential.
Standard #:	8VAC20-780-80-A
Description:	Based on observation and record review, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: -The teachers confirmed there were 7 children present in the Young Toddler classroom, but only 4 children were signed in on their attendance records. -The teachers confirmed there were 9 children present in the Preschool classroom, but only 7 children were signed in on their attendance record.
Plan of Correction:	Protocol for signing in children was reviewed with staff to ensure children are all signed in.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, areas of the center outside were not maintained in a safe and operable condition. Evidence: -An area of broken and splintering wood was located outside on the children?s climbing structure. -Additional peeling paint and cracked wood was located on the step area of the climbing structure. -Cracks and holes were present in the turf on the large playground. -Two tricycles on the playground were missing foot pedals.
Plan of Correction:	Maintenance staff will repair these items. Bikes will be replaced.
Standard #:	8VAC20-780-520-A
Description:	Based on observation, the center did not ensure over-the-counter skin products are not kept or used beyond the expiration date of the product. Evidence: -In the Toddler classroom, the Desitin ointment expired 3/2023 and the Aquaphor Diaper Rash Cream expired 5/2024. -In the Preschool room, one Desitin ointment expired 5/2022, a second Desitin ointment expired 10/2020, and a third Desitin ointment expired 12/2019.
Plan of Correction:	Staff were reminded to continually check expiration dates on creams and ointments.
Standard #:	8VAC20-780-520-C
Description:	Based on observation and review of documentation, the center did not ensure the requirements were met for diaper ointments. Evidence: -The basket of diaper ointments were in an area accessible to children on the diaper table in the Preschool restroom.
Plan of Correction:	Policies were reviewed with staff to ensure those are out of reach.
Standard #:	8VAC20-780-540-E
Description:	Based on observation, the center did not ensure to have the required emergency supplies. Evidence: The battery-operated ratio was not working and had batteries that were corroded.
Plan of Correction:	We cleaned the battery area of the radio so it is functioning again.
Standard #:	8VAC20-780-550-P
Description:	Based on record review, the center did not maintain a written record of children?s injuries with the required information. Evidence: The written record of injury for Child #6 did not include documentation on the date and time when parents were notified and how parents were notified.
Plan of Correction:	The parent was notified of injury at pick up time. The incident report was filed before it was documented. The notification is now documented on the report.