VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Seven Oaks Academy II, Inc
14621 Richmond Highway
Woodbridge, VA 22191
(703) 490-3546

Current Inspector: Christina Jones (540) 340-2672

Inspection Date: Oct. 29, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on 10/29/2024, The on-site inspection began at 9:40am and ended at 12:10pm. The inspector reviewed compliance in the areas listed above. There were 27 children present and 7 staff. The inspector reviewed 5 children?s records and 4 staff records on-site. This inspection included document review, tour of the facility, interviews and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 11/28/2024 . A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-1
Description:	The center is required to obtain a completed sworn statement prior to the employee's first day of employment. Staff #3 employed for over 3 months, did not have a completed sworn statement prior to their first day of employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.035-B-3
Description:	For any staff hired after 7/1/2024, the center must request a search of the central registry prior to the employee's first day of employment. The staff must have eligible national fingerprint results received, sworn statement must be on file and the staff must be supervised at all times by an individual with all required background checks completed within the last five years. Staff #2 has been employed for over 1 month and the center did not send off a request for the search of central registry. Staff #3 has been employed for over 3 months; the center requested the central registry results but did not have the final results on file nor did Staff #3 have a completed sworn statement on file. Staff #3 was observed working alone with children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.035-B-4
Description:	For any staff hired before 7/1/2024, the center must request out-of-state central registry background checks within 30 days of hire and submit a completed sex offender registry search prior to employment for all states that they have resided in the past 5 years. Staff #1 employed for 9 months, disclosed that they had lived outside of Virginia in the past 5 years, had no documentation of a requested or completed out of state central registry search.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-M
Description:	The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. The center did not have a list of all children with allergies in a way that is accessible to all staff who work with children. There is one child in the center with a diagnosed food allergy in the school-age classroom.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Description:	For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. In the school-age classroom there were 13 children signed in on the written attendance but there were 15 children present.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-190-A
Description:	The center must ensure that program directors meet the qualifications. Staff #1 has been employed as the director for over 2 months, but the documentation provided during the inspection did not show that they met director qualification.
Plan of Correction:	Documentation was provided to show director met qualifications.
Standard #:	8VAC20-780-240-B
Description:	Orientation training must be completed prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. The record for Staff #3 did not have documentation that orientation training had been completed after 3 months of employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. In the two?s classroom there was a tub of Lysol wipes unlocked on a shelf. In the three's classroom there was an unlocked closet with laundry detergent on the floor.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-530-A
Description:	The center shall ensure that at least one staff in each classroom or area where children are present had current certification in CPR and first aid. The record for Staff #3 did not contain documentation of current certification in CPR and first aid. Staff #3 was observed working alone in the infant room.
Plan of Correction:	Not available online. Contact Inspector for more information.