VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Children's Academic Center, Inc
270 Alleghany Spring Road
Shawsville, VA 24162

Current Inspector: Julia Kimbrough (804) 921-7596

Inspection Date: Oct. 19, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect 8VAC20-790 Introduction 8VAC20-790 Administration 8VAC20-790 Staff Qualifications & Training 8VAC20-790 Physical Plant 8VAC20-790 Staffing & Supervision 8VAC20-790 Programs 8VAC20-790 Special Care Provisions & Emergencies 8VAC20-790 Special Services

Comments:

A renewal inspection was initiated on 10/19/22 and concluded on 10/19/22. There were 23 children present with 5 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 5 staff records were reviewed. The inspection started at 9:15am and concluded at 1:00pm. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	22.1-289.036-A
Description:	Based on review of staff files, the center failed to maintain compliance with ensuring Central Registry Clearances were completed every five years. Evidence: Staff #5 did not have a renewed Central Registry Clearance at the time of inspection. The clearance in the record was dated 10/19/2016. These are to be renewed every 5 years.
Plan of Correction:	The request for a renewed Central Registry Search was completed and submitted on 10/19/2022, immediately after the inspection.
Standard #:	8VAC20-780-160-C
Description:	Based on review of staff files, the center failed to maintain compliance with the requirement to have a tuberculosis (TB) screening or test every two years from the date of the initial screening or test. Evidence: Staff #5 had not had a renewed tuberculosis screening or test as required. The test in the file was dated 9/20/20. These are to be renewed every 2 years.
Plan of Correction:	A TB screening or test will be obtained as soon as possible and placed in the file for future review.
Standard #:	8VAC20-780-245-J-1
Description:	Based on review of staff files and discussions with administration the center failed to maintain compliance with ensuring staff were trained in Medication Administration as required when the center has agreed to administer medication. Evidence: Child A had emergency medication for a food allergy on site during the inspection. The medications on site were Benadryl and an Epi-Pen to be administered for anaphylactic reaction. No staff held current training in an approved MAT course as required.
Plan of Correction:	An approved MAT course will be completed as soon as possible, or the medication policies will be updated to state that the center will not administer medications, to ensure compliance.