VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Childtime Learning Centers - Old Hickory
7452 Old Hickory Drive
Mechanicsville, VA 23111
(804) 746-7333

Current Inspector: Heather Dapper (804) 625-2304

Inspection Date: July 9, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

n/a

Comments:

An unannounced monitoring inspection was initiated on July 9, 2024, and completed on July 30, 2024 in response to a self-report received by the licensing office on June 28, 2024. The self report was related to an injury that occurred while a child was under the supervision of the center and required outside medical attention. The inspector reviewed one child record and two staff records on-site. Policies and procedures were reviewed electronically on June 30, 2024. This inspection included document review, tour of the facility, interviews, observations, and measurements. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on August 28, 2024. A POC submitted after this date will not appear on the public website. Heather Dapper Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone # (804) 625-2304 heather.dapper@doe.virginia.gov

Violations:

Standard #:	8VAC20-780-40-E
Description:	Based on review of documentation and interview,the licensee did not ensure operational responsibilities that the center's activities and services were maintained in compliance with the center's own policies and procedures that are required by the standards. Evidence: 1. The standards require the centers have a procedure for identifying where attending children are at all times. The center's Child Supervision Procedure states: ?Children must be supervised, in the direct line of sight and within ear shot of a staff member, at all times.? 2. Staff were unaware that Child #1 (age: 7 years) exited the classroom. Child #1 was unsupervised when child #1 fell approximately 12 feet from the top of the staircase leading from child #1's classroom to the gym.
Plan of Correction:	During the week of July 8th, management reviewed LCG supervision expectations with all staff.
Standard #:	8VAC20-780-340-A
Description:	Based on a review of documentation and interviews, the center did not ensure that when staff are supervising children, they shall always ensure their care, protection, and guidance. Evidence: On June 27, 2024, at approximately 1:25 PM child #1 (age: 7 years) fell approximately 12 feet from the arm rail at the top of the staircase that leads from the classroom to the gym. Staff #1 and staff #2 were unaware that child #1 had left the classroom until staff #1 heard someone screaming his name. Child #1 was seen by a doctor who determined child #1 had a broken jaw and wrist.
Plan of Correction:	The facilities department has approved the installation of a 7 ft wall on the stairs in the gym. Management is working with facilities to schedule the project.
Standard #:	8VAC20-780-340-F
Description:	Based on observation and interview, the center did not ensure that children under 10 years of age were always within actual sight and sound supervision of staff. Evidence: In room #1, staff #1 and staff #2 observed child #1 (age: 7 years) standing at the classroom door during quiet time. At approximately 1:25 PM, staff #1 heard someone screaming his name. Staff #1 left the classroom and went down the staircase and saw child #1 on the gym floor. Staff #1 and staff #2 stated that they did not know child #1 had left room #1.
Plan of Correction:	During the week of July 8th, management reviewed supervision expectations with all staff.
Standard #:	8VAC20-780-350-B-5
Description:	REPEAT VIOLATION Based on documentation and interviews, the center did not maintain required staff-to-children ratio. Evidence: On June 27, 2024, in room #1, at approximately 1:30 PM staff #2 stated she was the only staff member with a group of school age children (ages: 7 years old to 10 years old) for approximately 10 minutes. The face to name transition sheet had documentation of 23 school age children in room #1 at 1:30 PM, requiring a ratio of one staff to 18 children. One additional staff was required.
Plan of Correction:	A phone system will be installed throughout the building to allow for teachers to call for additional help in the event of an emergency without leaving their classroom.
Standard #:	8VAC20-780-550-P
Description:	Based on a review of documentation, the center did not ensure to maintain a written record of children's minor injuries that included the required information. Evidence: An incident report from June 27, 2024 did not include documentation of staff present, any future action to prevent recurrence of the injury, and one additional signature from a staff member or parent.
Plan of Correction:	Incident reports will be checked for completion each day by the closing manager & each Friday to ensure completion. In the event of an emergency, incident reports will be given to the parent upon the parent returning to the school