VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Childtime Learning Centers - Memory Lane
10300 Memory Lane
Chesterfield, VA 23832
(804) 796-7990

Current Inspector: Lauren Bickford (540) 280-0742

Inspection Date: Aug. 15, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minors records 22.1 Background Checks Code, Carbon Monoxide 22.1 Early Childhood Care and Education

Comments:

An unannounced renewal inspection was conducted on 8/15/2023. The inspector was on site from approximately 11:00 am-2:05 pm. There were 63 children present, ranging in ages from 5 months to 12 years, with 12 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies, nutrition and background checks. A total of 6 child records, 6 staff records and 3 officer records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word corrected is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	22.1-289.035-A
Description:	Based on a review of six staff records and interview, the center did not ensure to obtain repeat background checks every five years for two staff as required. Evidence: 1. The record of staff #1 (date of employment: 5/11/2018) contained a central registry finding dated 7/2/2018, a sworn statement dated 4/24/2018 and a fingerprint background check dated 5/9/2018. The record of staff #6 (date of employment: 8/17/2017) contained a fingerprint background check dated 6/7/2018. 2. Administration acknowledged that the repeat background checks had not been conducted for staff #1 and staff #6.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-140-A
Description:	Based on a review of six children's records and interview, the center did not ensure that one child had physical examination by or under the direction of a physician: 1. Before the child's attendance; or 2. Within 30 days after the first day of attendance. Evidence: 1. The record of staff #5 (date of attendance: 6/5/2023) did not contain a physical. 2. Administration acknowledged that they did not have a physical record for child #5.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of six children's records and interview, the center did not ensure that five children had records that contained the required information. Evidence: 1. The records of child #2 (date of enrollment: 8/7/2023), child #3 (date of enrollment: 8/1/2023), child #4 (date of enrollment: 8/3/2023), and child #5 (date of enrollment: 6/5/2023) contained incomplete emergency contact information. Children's records are required to contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. 2. The record of child #1 (date of enrollment: 3/15/2023) did not contain documentation of viewing proof of the child's identity and age. 3. Administration acknowledged that the records were incomplete.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Description:	Based on review of documentation and interview, the center did not ensure to maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. 16 children were observed in the care of two teachers in the two year old classroom. Of the 16 children in attendance, 11 children were signed in. 2. Administration acknowledged that five children were not signed in.
Plan of Correction:	Not available online. Contact Inspector for more information.