VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Charles City Head Start
10049 Courthouse Road
Charles city, VA 23030
(804) 829-2240

Current Inspector: Sydney Emory (804) 807-3277

Inspection Date: Sept. 24, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews (if applicable) and a virtual tour of the program (if applicable). A monitoring inspection was initiated on September 24, 2021 and concluded on September 29, 2021. The staff person in charge person was contacted by telephone to initiate the inspection. There were eight children present and three staff. The inspector emailed the staff person in charge a list of items required to complete the inspection. The Inspector reviewed two children?s records and two staff records, along with any requested program records submitted by the facility to determine if required documentation was complete. Information gathered during the inspection determined non-compliance(s) with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	22VAC40-185-60-A
Description:	Based on record review, in one of two children's records reviewed, the licensee did not ensure that each child's record was documented with all required information. Evidence: The staff person in charge verified that proof of identity and age had not been verified in the record for Child #1.
Plan of Correction:	The mother has been notified and I will provide the information as soon as I receive it.
Standard #:	22VAC40-185-70-A
Description:	Based on record review, in one of two staff records reviewed, the licensee did not ensure that each staff record was documented with all required information. Evidence: The staff person in charge confirmed that there were no signatures for two reference checks conducted over the phone for Staff #2.
Plan of Correction:	Will speak to the HR manager and have her rectify this document.
Standard #:	22VAC40-185-90--A
Description:	Based on record review, in both children's records reviewed, the licensee did not ensure that each child's record contained all required signed parental agreements. Evidence: The staff person in charge confirmed that the records for Child #1 and Child #2 did not include the following parental agreements: 1. An authorization for emergency medical care should an emergency occur when the parent cannot be located immediately unless the parent states in writing an objection to the provision of such care on religious or other grounds. 2. A statement that the center will notify the parent when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if so requested by the center. 3. A statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately.
Plan of Correction:	The Family Advocate has reached out via phone to both parents today to sign the parental agreement.
Standard #:	22VAC40-185-540-C
Description:	Based on review, the licensee did not ensure that all required items were in the center's first aid kit. Evidence: The staff person in charge confirmed that there was no adhesive tape in the first aid kit.
Plan of Correction:	Purchased adhesive tape and placed in the kit.
Standard #:	22VAC40-185-540-E
Description:	Based on observation, the center did not ensure to have all required nonmedical emergency supplies at the center. Evidence: The staff person in charge confirmed that there were was not a working, battery-operated radio in the building.
Plan of Correction:	Purchased batteries for the radio.