VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Easter Seals Serving DC/MD/VA, Inc.
300 Hunton Avenue
Falls church, VA 22046
(703) 534-5353

Current Inspector: Ariel Hayes (804) 629-7124

Inspection Date: Oct. 10, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 20 Access to minor?s records 8VAC20-780 Staff Qualifications and Training. 22.1 Early Childhood Care and Education 8VAC20-780 Physical Plant. 63.2 Child Abuse & Neglect 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced, on-site monitoring inspection was completed on 10/10/2024. The on-site inspection began at 11:00 am and ended at 1:02 pm. The inspector reviewed compliance in the areas listed above. CDC: There were 48 children present and 18 staff. The inspector reviewed 5 children?s records and 5 staff records on-site. This inspection included, document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 10/22/2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-160-A
Description:	Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #3 TB was dated 17 days after the employee's first day of employment.
Plan of Correction:	A checklist has been updated to include most recent updates for required background checks and pre-employment items such as TB tests. Checklist will be verified by admin.
Standard #:	8VAC20-780-70
Description:	Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment. Staff #1, who has been actively working at the center for the past 11 weeks, did not have any completed reference verifications on file.
Plan of Correction:	Maintain all records in employee's file for proper access. Staff's references were completed but not easily accessed.
Standard #:	8VAC20-780-240-B
Description:	Staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Staff #3 & Staff #5, who are working with children, did not have a signed orientation form on record.
Plan of Correction:	New hire checklist has been updated to include orientation checklist and signatures.
Standard #:	8VAC20-780-280-B
Description:	Hazardous substances must be in a locked place that prevents access by children. In classroom #210, the cleaning solution was in an unlocked cabinet, out of reach of children.
Plan of Correction:	Survey and supply classrooms with cabinet locks to ensure all cleaning solutions are out of reach and locked. Verify classroom opening checklists.
Standard #:	8VAC20-780-570-E
Description:	Prepared infant bottles shall be, dated and labeled with the child's name. 2 out of 5 sets of bottles were not labeled and/or dated.
Plan of Correction:	Staff review and sign policy on the proper storage of bottles and cups. Admin will verify bottles/cups daily.