VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Sugarland Learning Academy
42981 Edwards Ferry Road
Leesburg, VA 20176
(703) 678-1176

Current Inspector: Diana DeSilva (571) 596-3656

Inspection Date: Sept. 12, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed licensing standards for labeling infant formula, procedures for emergencies, children's records, allergy plans, and having a consistent location in each classroom to securely store medication in a locked place using a safe locking method that prevents access by children. Below is the link to get more information regarding updated background checks. https://www.childcare.virginia.gov/providers/background-checks Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced, on-site renewal inspection was initiated on 09/12/2024 and completed on 09/12/2024, as a part of the licensure period. The on-site inspection began at 8:49am and ended at 11:30am. The inspector reviewed compliance in the areas listed above. There were 106 children present and 15 staff. The inspector reviewed 6 children?s records and 7 staff records on-site. This inspection included document review and a tour of the facility. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 09/20/2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on record review and interview, the center did not request an Out-of-State Child Abuse and Neglect search within 30 days of employment from any state in which the employee has resided in the preceding five years. Evidence: 1. Staff #3, hired in March 2024, resided out-of-state in the past five years as documented on their Sworn Disclosure Form. 2. Staff #3's file did not have documentation of Out-of-State child abuse and neglect search. 3. The center Director stated that a request was not made for an Out-of-State child abuse and neglect search.
Plan of Correction:	Request has already been done. Sex offender's search was conducted on 9/12/24. Other requests were initiated on 9/13/24.
Standard #:	8VAC20-780-240-A
Description:	Based on record review, the Virginia Department of Education-sponsored orientation course was not completed within 90 calendar days of employment Evidence: Staff #3, who was hired in March 2024, has not completed the Virginia Department of Education-sponsored 10 hour Pre-Service orientation course.
Plan of Correction:	I found the copy of the 10 hour training the staff had and emailed it.
Standard #:	8VAC20-780-260-A
Description:	Based on record review, the center did not provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. Evidence: 1. The center did not have any documentation of an annual fire inspection report. 2. The Director stated that they filed the documentation to request an annual fire inspection from the fire department recently.
Plan of Correction:	Fire marshal is coming on 9/26/24 for inspection and I will forward as soon as he emails it which should be on spot.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children. Evidence: Hazardous substances such as lysol, bleach, fabuloso and dish soap were stored in unlocked cabinets accessible by children in the Honeybees, Bluebirds, and Ducklings classrooms.
Plan of Correction:	Staff locks were put on of those cabinets above the sink where these substances are stored.
Standard #:	8VAC20-780-350-B-3
Description:	Based on observation, the center did not meet the minimum ratio of 1:8 (staff : children) whenever two year old children are in care. Evidence: 1.The honeybees classroom had 9 children and 1 staff member supervising the children. 2. Child #5 and Child #6 were two years old.
Plan of Correction:	Letters were signed by parents of #1 and #2 children and it was places in their files.
Standard #:	8VAC20-780-350-B-4
Description:	Based on observation, the center did not meet the minimum ratio of 1:10 (staff : children) whenever three year olds up to school age children are in care. Evidence: Staff #3 stepped out of the classroom and walked down the hallway for approximately less than a minute to get yogurt to serve the children. This resulted in leaving the class out of ratio where 15 three year old children were supervised by 1 staff member.
Plan of Correction:	Staff was talked to about this and was told to sue classroom walkie talkies to communicate and ask for extra help.
Standard #:	8VAC20-780-510-L
Description:	Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. Epi-Pens were kept in a backpack stored on the floor of an unlocked closet accessible by children in the Butterflies classroom. 2. An Epi-Pen was kept in a cubby accessible by children in the Duckling classroom. 3. An Epi-Pen was kept inside a backpack accessible by children that was stored on top of the cubbies in the Caterpillar classroom.
Plan of Correction:	We already ordered safety sack medication pouches for all epi-pens.