VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Everbrook Academy
11675 Chapel Springs Road
Bristow, VA 20136
(571) 428-5059

Current Inspector: Cathy Aylor (540) 222-6352

Inspection Date: Aug. 13, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new

Comments:

An unannounced, on-site renewal inspection was initiated and completed on 8/13/24. The on-site inspection began at 10:45 am and ended at 2:15 pm. The inspector reviewed compliance in the areas listed above. There were 58 children present and 9 staff. The inspector reviewed 7 children?s records and 7 staff records on-site. The inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 8/30/24. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	The licensed program is required to have a central registry finding within 30 days of employment. There was no central registry finding on file for Staff #1, who has been employed for over 2 months.
Plan of Correction:	-Background check request was originally mailed to DSS Central Regi st ry the week of 6.3.24. -Background check request was processed through the online portal on 7.12.24. -An additional Background check request was processed through the online portal on 7.30.24. -Follow-up email requesting the results was done on 7.12.24. -Follow-up email requesting the results was done on 7.24.24. -Follow-up email requesting the results was done on 8.13.24 -Follow-up email requesting the results was done on 8.26.24 -Follow-up phone call was made to DSS central registry on 8.28.24. Had a conversation with Ms * who assured Linda Baker they were working on the request and we should receive the results in 8 to 10 business days? .-Central Registry Clearance for Background check was received on 8.29.24 Going forward, all Central Registry requests will be made before a new hire's start date.