VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Caring Hearts Academy LLC
420 Bracey Lane
South hill, VA 23970
(434) 447-3616

Current Inspector: Tara Barton (804) 381-8487

Inspection Date: Dec. 18, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 32.1 Report by person other than physician 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Comments:

The licensing inspector conducted an unannounced monitoring inspection on 12/18/2019 from 10:30am to 2:20pm. The children were observed learning playing on the playground, learning through play in centers, participating in a craft project, eating lunch and preparing for nap. A formal observation was completed with the Pre-K 3 and Pre-K 4 classrooms. The lunch menu was posted. Interviews were held with staff throughout the inspection, and the inspector interacted with children in each classroom when appropriate. All classrooms and playgrounds were inspected today. Five children?s records, five employee records and five employee background records were reviewed during this inspection. Medication is not being administered at this time. Ten injury reports were reviewed. The center's first aid kit and emergency supplies were inspected. Last emergency drill: 11/29/2019 Last shelter-in-place drill: 7/02/2019 Last fire inspection: 09/16/2019 Last health inspection: 11/16/2019 Today, the following child to staff ratios were observed: Infants ? 2:1 Wobblers ? 7:2 Young Toddlers (Twos)? 7:1 Older Toddlers ? 4:1 Pre-K 4 ? 8:1 Pre-K 3 - 5:1 The violations from the previous inspections were checked for corrections. There were no repeat violations found during today?s inspection. If you have any questions about this inspection, please contact the licensing inspector, Kandra Brown, at (804) 662-9038.

Violations:

Standard #:	22VAC40-185-70-A
Description:	Based on record review, the center did not ensure five of five staff records had all of the required documentation. Evidence: 1. The record of staff #1 (start date: 08/12/2019) did not documentation of information regarding a person to be notified in case of an emergency and health information regarding any problems which may interfere with fulfilling the job responsibilities. 2. The record of staff #2 (start date: 06/10/2019) did not documentation of information regarding a person to be notified in case of an emergency and health information regarding any problems which may interfere with fulfilling the job responsibilities. 3. The record of staff #3 (start date: 11/19/2019) did not documentation of information regarding a person to be notified in case of an emergency and health information regarding any problems which may interfere with fulfilling the job responsibilities. 4. The record of staff #4 (start date: 05/6/2019) did not documentation of information regarding a person to be notified in case of an emergency and health information regarding any problems which may interfere with fulfilling the job responsibilities. 5. The record of staff #5 (start date: 10/07/2019) did not documentation of information regarding a person to be notified in case of an emergency and health information regarding any problems which may interfere with fulfilling the job responsibilities.
Plan of Correction:	Item will be added to staff on boarding check list to ensure completion of information.
Standard #:	22VAC40-185-280-B
Description:	Based on observation, the center did not ensure that hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. The Younger Toddler classroom (Age 2) had an unlocked cleaner near the diapering area out of the reach of children in care. 2. The Older Toddler classroom (Age 2.5) had an unlocked cleaner near the diapering area out of the reach of children in care. 3. The Pre-K 3 classroom had a cleaner located in an unlocked cabinet out of the reach of children in care.
Plan of Correction:	Corrected during the inspection.
Standard #:	22VAC40-185-330-B
Description:	Based on observation and interviews, the center did not ensure that where play equipment is provided, resilient surfacing complied with minimum safety standards described in the American Society for Testing and Materials. Evidence: 1. The red slide located on the center's playground did not have enough resilient surfacing throughout the entire fall zone. There must be at least six inches of resilient surfacing throughout the fall zone. The center had about 2.5 to 3 inches of wooden mulch in the fall zone. 2. The orange slide located on the center's playground did not have enough resilient surfacing throughout the entire fall zone. There must be at least six inches of resilient surfacing throughout the fall zone. The center had about 3.5 to 4 inches of wooden mulch in the fall zone. 3. The green slide located on the center's playground did not have enough resilient surfacing throughout the entire fall zone. There must be at least six inches of resilient surfacing throughout the fall zone. The center had about 3 to 3.5 inches of wooden mulch in the fall zone. 4. The swings located on the center's playground did not have enough resilient surfacing throughout the entire fall zone. There must be at least six inches of resilient surfacing throughout the fall zone. The center had about 4 to 6 inches of wooden mulch in the fall zone. 5. Upon arrival, the inspector observed the children playing on the playground and using the playground equipment.
Plan of Correction:	Additional mulch has been ordered and will be added to the fall zones in addition to fluffing the existing mulch which has become compacted due recent rains.
Standard #:	22VAC40-185-510-J
Description:	Based on observation, the center did not ensure that medication, except for those prescriptions designated otherwise by written physician's orders, were kept in a locked place using a safe locking method that prevents access by children. Evidence: The center's cafeteria had two containers of staff medication located in an unlocked cabinet out of the reach of children in care.
Plan of Correction:	The staff medication was moved to the center's locked child medication cabinet. A lock will be added to the staff cabinet in the cafeteria.