VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Everbrook Academy
21684 Romans Drive
Ashburn, VA 20147
(571) 510-8735

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: May 9, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

An unannounced monitoring inspection was conducted on 5/09/2024 from 9:10am to 11:30am. At the time of entrance, 75 children were in care with 18 staff members present. Children were observed exercising in a circle, reciting the pledge of allegiance, playing in the "Brook" classroom, line up to transition back to their classroom, playing in centers, reciting the Presidents of the United States from flashcard pictures, listening to the teacher read a book, group discussion about a color book in circle time and playing outside. (8) staff records, and (6) children?s records, the physical space, evacuation drills, allergy list, medication, over the counter skin products and attendance records were reviewed. The site was clean and organized. Interactions between the children and staff were positive. Walls and bulletin boards were decorated with children's artwork. Areas of non-compliance are identified in the violation notice. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to the department within 5 business days from receipt. Please specify how the deficient practice will be or has been corrected. Please do not use staff names; list staff by positions only. Any plans of correction not received within 5 business days will result in the plans not appearing on the Violation Notice and public website. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:

Standard #:	8VAC20-780-160-A
Description:	Based on review of eight staff records, the center did not have documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: 1. Staff #1 (date of hire 5/02/2022) had a tuberculosis screening or test dated 5/24/2022.
Plan of Correction:	We will ensure that all staff have a TB screening before their start date and coming into contact with children.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, areas of the center inside were not maintained in a safe and operable condition. Evidence: 1. In the Preschool Room 1 classroom, the faucet near the bathroom was loose and the caulking was pulling away from the wall and cracking. 2. In the Brook room, the wallpaper was falling off the wall in an area approximately 12 inches by 12 inches.
Plan of Correction:	A work order has been placed with our maintenance team for the faucet. We are working with our graphics team on the wall paper.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the Early Preschool Classroom, the closet door key was accessible and placed inside the lock to the closet. The closet had a disinfecting bleach solution on the top shelf of the closet. 2. In the Infant 1 classroom, a white board care cleaner was inside an unlocked cabinet on the same shelf as eating supplies.
Plan of Correction:	We will ensure that all hazardous materials are locked away and the key is not accessible to children. We have reviewed this policy with all staff.
Standard #:	8VAC20-780-520-C
Description:	Based on observation, the center did not meet all diaper ointments or cream requirements when used. Evidence: 1. In the Two Room, one diaper cream was in a drawer with other diaper creams and was not labeled with the child's name.
Plan of Correction:	We will use stickers to label Diaper Cream so the name does not rub off.
Standard #:	8VAC20-780-560-G
Description:	Based on observation, food brought from home did not meet all requirements. Evidence: 1. One child's lunch box in the Early Preschool classroom was not clearly dated and labeled in a way that identifies the owner.
Plan of Correction:	We have spoken to the parents about labeling the lunch box. We will check at drop off to make sure it is labeled.