VIRGINIA DEPARTMENT OF SOCIAL SERVICES

AlphaBEST @ Hodges Manor Elementary
1201 Cherokee Road
Portsmouth, VA 23701
(757) 204-2851

Current Inspector: Nanette Roberts (757) 404-2322

Inspection Date: Sept. 16, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Technical assistance was provided in the following areas; Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on 9/16/24. The on-site inspection began at 4:15pm and ended at 5:50pm. The inspector reviewed compliance in the areas listed above. There were 4 children present and 3 staff. The inspector reviewed 5 children?s records and 3 staff records on-site. This inspection included document review, tour of the facility, interviews, observations and measurements. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 9/25/24. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-2
Description:	The center must obtain a completed national criminal background check prior to the employee's first day of employment and every five years thereafter. Staff #1 did not have an updated national criminal background check. The criminal history check was overdue by 4 weeks.
Plan of Correction:	Documentation has been included in staff file that it has been requested.
Standard #:	22.1-289.035-B-3
Description:	The center must request a search of the central registry prior to the employee's first day of employment and every five years thereafter. 1.Staff #3, who had been employed for eight weeks, did not have a central registry search. The record did not have documentation that it had been requested. 2. Staff #1 did not have an updated central registry check. The central registry check was overdue by 12 days.
Plan of Correction:	Documentation has been included in staff file that it has been requested.
Standard #:	8VAC20-780-160-C
Description:	At least every two years from the date of the initial screening or testing, staff members are required to obtain and submit the results of a follow up tuberculosis (TB) screening. An updated TB screening for staff #1 was not completed and was overdue by nine months.
Plan of Correction:	TB test has been provided.
Standard #:	8VAC20-780-60-A
Description:	The center must maintain and keep at the center a separate record for each child enrolled that contains all the required information. 1.There was no documentation of the first date of attendance in the records for Child #1, #2, #3, and #4. 2.There was no documentation of the school the child was attending in the records for Child #1, #2, #3, #4 and #5. 3.The records for Child #1, #2, and #4 did not contain a signed agreement that the center will notify the parent when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if so, requested by the center. 4.The records for Child #1, #2, and #4 did not contain a signed agreement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately. 5. There was no documentation in the record of viewing proof of identity for child #1, child #3, and child #4.
Plan of Correction:	All students records have been updated with the missing information. Proof of identity has been provided.
Standard #:	8VAC20-780-280-B
Description:	Repeat Violation Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. A spray bottle of disinfectant with warning labels, ?Keep out of reach of children,? was in an unlocked cabinet that was accessible to children.
Plan of Correction:	Hazardous substances have been removed from the file cabinet and placed in a locked drawer.
Standard #:	8VAC20-780-550-H
Description:	The center shall maintain a record of the dates of the practice drills for one year. The center did not have a record of the dates emergency evacuation, shelter in place and lockdown drills were practiced from September 2023 to July 2024.
Plan of Correction:	Drills have been reposted on the parent board.