VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA at JT's Camp Grom School Age Childcare
1181 Prosperity Road
Virginia beach, VA 23451
(757) 961-4175

Current Inspector: Rene Old (757) 404-1784

Inspection Date: June 21, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770)

Technical Assistance:

Discussed the following with administrative staff: *Supervision of children during transition times between activities/areas of the camp. *Documentation of orientation training no later than even days of the date of assuming job responsibilities.

Comments:

An unannounced monitoring inspection was conducted on 06/21/2022 from 09:16 am - 12:56 pm. At the time of entrance there were 169 school age children present with 17 teaching staff. Children were observed during morning program time which included boating, archery, morning group, soccer and morning snack. Records were reviewed for five children and five staff. The information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on record review and interview, the center failed to obtain a copy of the results of a criminal history information check and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff 1, hire date 06/16/2022, lacks the results of a criminal record check from a state she has resided in within the past five years. 2. Staff 2, hire date 10/22/2019, lacks the results of a central registry check from a state she has resided in within the past five years. 3. Staff 3, hire date 06/14/2022, lacks the results of a criminal record check from a state she has resided in within the past five years.
Plan of Correction:	Administrative staff stated that all outstanding background checks would be requested from each staff.
Standard #:	8VAC20-780-160-A
Description:	Based on record review, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening which shall have been completed within the last 30 days prior to employment. Evidence: 1. Staff 1, hire date 06/16/2022, lacks documentation of a TB screening. 2. Staff 3, hire date 06/14/2022, lacks documentation of a TB screening. 3. Staff 4, hire date 06/13/2022, lacks documentation of a TB screening.
Plan of Correction:	Administrative staff stated that all outstanding TB screenings would be obtained.
Standard #:	8VAC20-780-40-M
Description:	Based on interview, the center failed to maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present. Evidence: Administrative staff stated that a current list of all children's allergies, sensitivities, and dietary restrictions had not been provided to staff.
Plan of Correction:	Administrative staff stated the allergy list will be printed out on separate sheets of paper and distributed to each counselor. This list will be maintained with the attendance sheet on the clipboard.
Standard #:	8VAC20-780-60-A
Description:	Based on interview, the center failed to maintain and keep at the center a separate record for each child enrolled. Evidence: 1. Administrative staff stated no enrollment record had been obtained for child 1 and child 2. a. Child 1 and child 2 were in care during the inspection.
Plan of Correction:	Administrative staff stated that each parent would be provided with a paper copy of the enrollment form for completion prior to attending camp going forward.
Standard #:	8VAC20-780-70
Description:	Based on record review and interview, the center failed to ensure that staff records contain all of the required elements: Evidence: 1. The record for staff 1 lacked the following: a. Emergency contact information; b. Documentation of program leader qualifications. 2. The record for staff 2 lacked the following: a. An address for the designated emergency contact; b. Documentation of two reference checks; c. Documentation of orientation training; d. Documentation of program leader qualifications. 3. The record for staff 3 lacked the following: a. Emergency contact information; b. Documentation of program leader qualifications. 3. The record for staff 4 lacked the following: a. Emergency contact information; b. Documentation of program leader qualifications.
Plan of Correction:	Administrative staff stated that all missing information would be added to staff records.
Standard #:	8VAC20-780-500-A
Description:	Based on interview, the center failed to ensure that children's hands shall be washed with soap and running water or disposable wipes before snack. Evidence: 1. Staff 1, stated that the children in her group had not washed their hands with soap and water or a disposable wipe prior to morning snack. 2. Several children in the group confirmed they had not washed their hands prior to eating snack.
Plan of Correction:	Administrative staff stated that all staff had been provided with hand wipes to give children for cleaning hands prior to snack. Staff will be reminded of hand washing requirements prior to eating.
Standard #:	8VAC20-780-540-C
Description:	Based on review and interview, the center failed to ensure that the required first aid kit contained all of the required elements. Evidence: 1. The first aid kit in the camp office lacked a first aid instruction manual. 2. Administrative staff confirmed that a first aid instruction manual was not on hand.
Plan of Correction:	Administrative staff stated that first aid instructional booklets had been ordered.
Standard #:	8VAC20-780-560-J
Description:	Based on interview, the center failed to ensure that tables used for feeding shall be sanitized prior to eating. Evidence: 1. Staff 1 stated she had not sanitized the picnic tables prior to morning snack which was observed at 10:10 am.
Plan of Correction:	Administrative staff stated that washable tablecloths had been purchased for all of the picnic tables. All staff will be reminded to place these cloths on each table - in order to be able to properly sanitize the tables before and after meals and snacks.