VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Davida Cole
16895 Toms River Loop
Dumfries, VA 22026
(202) 460-7209

Current Inspector: Christina Jones (540) 340-2672

Inspection Date: Aug. 16, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-800 Administration 8VAC20-800 Personnel 8VAC20-800 Household Members 8VAC20-800 Physical Health of Caregivers and Household Members 8VAC20-800 Caregiver Training 8VAC20-800 Physical Equipment and Environment 8VAC20-800 Care of Children 8VAC20-800 Preventing the Spread of Disease 8VAC20-800 Emergencies 8VAC20-800 Nutrition 8VAC20-800 Transportation 8VAC20-800 Nighttime Care 8VAC20-770 Background Checks 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Technical assistance was provided regarding out of state background checks and documenting emergency drills. Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced, on-site renewal inspection was initiated on 8/16/2024 and completed on 8/16/2024. The on-site inspection began at 9:50am and ended at 11:15am. The inspector reviewed compliance in the areas listed above. There were 6 children present and 2 staff. The inspector reviewed 4 children?s records and 2 staff records on-site. This inspection included document review tour of the facility, interviews and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 9/2/2024. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on review of 2 caregiver records and staff interview, the provider did not obtain an out-of-state sex offender registry search and out-of-state child abuse and neglect search for each employee that has resided outside of the state of Virginia within the last 5 years. Evidence: Caregiver A sworn disclosure statement documents that they have resided in Maryland within the last five years. Provider confirmed that they have not completed a Maryland sex offender registry search or Maryland child abuse and neglect search for Caregiver A.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-800-A
Description:	Based on documentation request and staff interview, the family day home did not have a written emergency preparedness and response. Evidence: An emergency preparedness plan was not observed, the provider confirmed that she did not have it and needed to complete a new one.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-100-A
Description:	Based on documentation review of 4 children?s, the provider did not obtain documentation of a physical examination by or under the direction of a physician prior to a child?s attendance or within 30 days after the first day of attendance. Evidence: There was no documentation of a physical examination observed for Child A ( Start Date: 8/21/2023).
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-120-A
Description:	Based on review of 2 Caregiver records and interview with the Provider, the Provider did not ensure they maintain a complete record for each caregiver. Evidence: The file that was observed for Caregiver A did not have documentation of Caregiver A?s Job title, date of employment or volunteering, name address and telephone number of a person to be notified in an emergency and that two or more references were checked prior to employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-60-B
Description:	Based on review of 4 children?s records, the provider did not obtain all of the required documentation for child records. Evidence: 1. The record for Child B did not contain the name, phone number and address for 1 emergency contact. 2. The record for Child C did not contain documentation of the review of the child?s emergency contact information annually. The last recorded documentation of the review of the child?s emergency contact information was on 7/23/2023. 3. The record for Child D did not contain documentation of the review of the child?s emergency contact information annually. The last recorded documentation of the review of the child?s emergency contact information was on 3/13/2023. 4. The record for Child A, did not contain documentation of address and telephone number of each custodial parent?s place of employment, 5. The record for Child A, did not contain the review of the child?s emergency contact information annually. The last recorded documentation of the review of the child?s emergency contact information was on 8/20/2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-200-C
Description:	Based on request and staff interview, provider did not have documentation of the orientation signed and dated by the provider and substitute provider or by the provider and assistant. Evidence: Caregiver A (Start Date: 6/16/2024) did not have signed and dated documentation that they completed orientation. Provider stated orientation was given verbally but not documented.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-210-A
Description:	Based on staff interview and documentation review, provider did not ensure caregivers obtained a minimum of sixteen clock hours of training annually in areas relevant to their job responsibilities. Evidence: The provider only had documentation for 3 out of 16 hours completed for annual training. Provider stated the other 13 hours were not completed.
Plan of Correction:	Not available online. Contact Inspector for more information.