VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Churchland KinderCare #1348
6025 Churchland Boulevard
Portsmouth, VA 23703
(757) 484-9377

Current Inspector: Heather Harrell (757) 334-4329

Inspection Date: Feb. 6, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor's records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

The following areas of standards were discussed with the center director during the inspection: 8 VAC 20-780-60 (children's records) and 8 VAC 20-780-510 (medication)

Comments:

An unannounced renewal inspection was conducted on 2/6/24 from 11:20am until 3:00pm. At the time of entrance, there were 100 children in care with 13 staff present. Nine school-aged children arrived at the center with 1 staff during the inspection. A sample of 10 children's records and 10 staff records were reviewed. Children were observed eating lunch, participating in story time and resting quietly during nap time. Lunch service procedures, diapering procedures and restroom and handwashing procedures were also observed. First aid and emergency supplies, the emergency preparedness plan, documentation of emergency practice drills, medication and required center postings were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law. Violations are listed on the violation notice issued to the center and were discussed with the center director during the exit interview.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on record review and interview, the center did not ensure that the results of a national fingerprint search are received for each staff member before employment. Evidence: 1. Staff 1 has a documented date of hire of 8/10/23. The results of the national fingerprint search were not received by the center until 8/14/23. 2. The center director confirmed that staff 1 began employment prior to receiving the national fingerprint background check results.
Plan of Correction:	The center responded with the following: "Employee 1 had fingerprints prior to employment but they were returned due to an error on the sheet with his name. I resubmitted and allowed him to do his 3-day onboarding on the computer but did not have him in ratio with children. At the time I came to the center my focus was to hire good quality candidates and get them trained to go in ratio because the center was lacking staff with the number of kids present every day. I now know that it does not matter if they are not in ratio, but we have to have ALL documents back before the hire day. This is a mental correction that I have made since I am responsible for hiring."
Standard #:	8VAC20-780-510-E
Description:	Based on medication and record review, as well as interview, the center did not ensure that procedures for administering medication shall include methods to prevent use of outdated medication. Evidence: 1. There are two emergency medications for children in care being stored at the center that are expired. One of the medications has an expiration date of June 2023 and the other medication has an expiration date of December 2023. 2. The center director confirmed that there are two emergency medications that are expired.
Plan of Correction:	The center responded with the following: "This violation has already been corrected. New forms had already gone out prior to the visit and we had new medications on site in the drawer. The old medication was on top of the drawer, and it should have been given back to the parent. We will ensure to give all old medication back to the parent. Next, our plan is to separate all medication in a bin with a top, by classrooms and store it in each classroom in their locked closet."
Standard #:	8VAC20-780-550-G
Description:	Based on a review of the emergency drill log and interview, the center did not ensure that documentation of emergency practice drills contain all the required elements. Evidence: 1. The center's emergency drill log does not include the method used for notification of the drill, the number of staff participating, any special conditions simulated, problems encountered or the weather conditions. 2. The center director confirmed that the center's emergency drill log does not contain the above required elements.
Plan of Correction:	The center responded with the following: "We were using the old log and did not make the switch to the new fire drill log on the website. This was corrected on the same day as the visit."