VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hanover Academy
117 Frances Road
Ashland, VA 23005
(804) 798-8413

Current Inspector: Sharon Curlee (804) 840-8312

Inspection Date: Oct. 18, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new

Comments:

An unannounced, on-site monitoring inspection was initiated on October 18, 2024 and completed on October 18, 2024, as a part of the licensure period. The on-site inspection began at 9:30 am and ended at 12:10pm. The inspector reviewed compliance in the areas listed above. There were 28 children present and five staff. The inspector reviewed five children's records and six staff records on-site. This inspection included document review (i.e. Injury logs, policies and procedures, emergency drill logs, medication administration logs, authorization forms), tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Violations:

Standard #:	22.1-289.035-B-1
Description:	The center is required to obtain a completed sworn statement prior to the employee's first day of employment. 1. Staff #1, employed for three weeks, did not have a completed sworn statement. 2. The sworn statement for Staff #3, was dated three weeks after their first day of employment.
Plan of Correction:	Per the director: We corrected while the inspector was on site. We will obtain prior to hire going forward.
Standard #:	8VAC20-780-140-A
Description:	Each child shall have a physical examination by or under the direction of a physician before the child's attendance; or within 30 days after the first day of attendance. The record of child #2, enrolled for six months, did not have documentation of a physical examination.
Plan of Correction:	Per the director: I will contact the parent to obtain the physical.
Standard #:	8VAC20-780-160-A
Description:	Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Staff #1 had no documentation of a tuberculosis screening and had been employed for three weeks.
Plan of Correction:	Per the director: I will obtain from staff.
Standard #:	8VAC20-780-60-A
Description:	Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the Name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. The record of child #2, child #3, and child #4, did not contain the address for one designated contact.
Plan of Correction:	Per the director: I will contact the parents for the missing information.
Standard #:	8VAC20-780-60-A-8
Description:	A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Child #7, with a diagnosed food allergy, did not have an allergy care plan.
Plan of Correction:	Per the director: I contacted the parent while the inspector was on site, The parent will obtain an allergy care plan for the child.
Standard #:	8VAC20-780-270-A
Description:	Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. The steps of the climbing equipment have a hard plastic coating that has separated from the metal structure posing a tripping hazard. The plastic coating on the steps has broken off in areas creating jagged edges.
Plan of Correction:	Per the director: Until the equipment can be repaired, children will not be permitted to play on the equipment.
Standard #:	8VAC20-780-510-G
Description:	Medication shall be labeled with the child's name, the name of the medication, the dosage amount, and the time or times to be given. 1. The medication for child #6, was not labeled with the dosage amount and the time or times to be given. 2. The medication for child #7, was not labeled with the dosage amount and the time or times to be given.
Plan of Correction:	Per the director; I will contact the parents and ask them to provide.
Standard #:	8VAC20-780-510-L
Description:	Medication, except for those prescriptions designated otherwise by written physician's order, including refrigerated medication and staff's personal medication, shall be kept in a locked place using a safe locking method that prevents access by children. 1. Medication for child # 6, was kept unlocked in a cabinet in the classroom. 2. Medication for child #7, was kept unlocked in a plastic container on a classroom shelf.
Plan of Correction:	Per the director: I will purchase safety sacks for the medication.
Standard #:	8VAC20-780-510-P
Description:	When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet. The medication authorization for child #7 expired one month ago. The medication was still on site.
Plan of Correction:	Per the director: I will have the parent update the authorization including having the child's doctor sign for long term use.
Standard #:	8VAC20-780-540-E
Description:	One working, battery-operated radio in each building used by children and any camp location without a building. A battery-operated radio could not be located.
Plan of Correction:	Per the director: I will ask the principal where it is located.