VIRGINIA DEPARTMENT OF SOCIAL SERVICES

La Petite Academy - Sterling
211 Edds Lane
Sterling, VA 20165
(703) 450-5369

Current Inspector: Maria Robles-Lopez (703) 397-3827

Inspection Date: July 27, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A renewal inspection was conducted on 07/27/2022 between the hours of approximately 11:30 am and 2:45 pm. There were 41 children present with 9 staff supervising. Children were observed while crawling and tummy time, eating lunch and taking naps. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 3 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions regarding this inspection, please contact the Licensing Inspector, Maria Robles at maria.robles@doe.virginia.gov.

Violations:

Standard #:	22.1-289-036-B-4
Description:	Based on record review and interview, it was determined that the Corporation did not ensure that board officers that had lived out of the state of VA within the last 5 years have in their files the result of an out-of-state Central Registry search request within 30 days of employment. Evidence: 1) The record for Officer #1 (hire date 06/27/2022) did not contain documentation of an out-of-state Central Registry search request. Officer #1 had declared in their sworn statement having lived out of the state of VA within the last 5 years before employment.
Plan of Correction:	The Corporation shall ensure to have in the record the results of an out- of-state Child Abuse and Neglect search request within 30 days of employment.
Standard #:	22.1-289.035-B-4
Description:	Based on record review and interview, it was determined that the center did not ensure that employees that had lived out of the state of VA within the last 5 years have in their files the result of an out-of-state Central Registry search request within 30 days of employment. Evidence: 1) The record for Staff #2 (hire date 03/13/2021) did not contain documentation of an out-of-state Central Registry search request. Staff #2 had declared in their sworn statement having lived out of the state of VA within the last 5 years before employment.
Plan of Correction:	Staff #2 out of state background check sent on 07/27/2022
Standard #:	22.1-289.036-B-2
Description:	Based on record review, the Corporation did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one board officer. Evidence: 1) The record for Officer #1 (hire date 06/27/2022) had a fingerprint-based criminal history check determination letter dated 08/19/2022.
Plan of Correction:	The Corporation shall ensure to have in the record the determination letter before the first day of employment.
Standard #:	8VAC20-770-40-D-1-a
Description:	Based on record review, it was determined that the Corporation did not ensure that Central Registry search results were obtained by the end of the 30th day of employment for all officers and to obtain a completed Sworn Statement form prior to first day of employment. Evidence: 1) On 08/17/2022, the record for Officer #1 (hire date 06/27/2022) did not contain the results of a Central Registry search request. The Sworn Statement form provided for review was dated 08/18/2022.
Plan of Correction:	Central Registry search request was sent on 08/19/2022.
Standard #:	8VAC20-780-40-M
Description:	Based on observation, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8 was not available in each room or area where children are present. Evidence: 1) On the date of inspection, three rooms did not have an allergy list available: Infants, Twos and School age.
Plan of Correction:	Allergy list updated and posted in all classrooms
Standard #:	8VAC20-780-60-A
Description:	Based on record review, children's records id not contain all required information. Evidence: 1) The records for Child #1 and Child #2 did not contain a work phone number for one of the parents who has custody.
Plan of Correction:	Child #1 and Child #2 phone numbers have been updated.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, areas of the center were not maintained in a clean, safe and operable condition. Evidence: 1) The sidewalk around the building that is used for children to access the playground areas is uneven and pose a tripping hazard. 2) Some areas of the wood fence that separates the school age playground form the preschool playground is warped and the anchoring of one of the posts is loose. 3) The wood of the mulch barriers is visibly deteriorated, exposing splintered and cracked wood. 4) The wood fence along the perimeter of the playground and in between areas, show some protruding nails and splintered wood that could snag skin. There were also holes in the wood that must be covered to prevent children's fingers to get trapped. 5) In the school agers playground, areas of uneven ground and exposed tree roots were observed which pose obvious tripping hazards. 6) There was not enough resilient surfacing remaining on the playground. Dirt and ground was able to be seen around the structures of all three playground areas.
Plan of Correction:	Work orders to be submitted
Standard #:	8VAC20-780-420-E-3
Description:	Based on record review, the center did not request, at least annually, parent confirmation that the required information in the child's record is up to date. Evidence: 1) The most recent review of the emergency information in the record for Child #1 was dated 08/04/2020. 2)The most recent review of the emergency information in the record for Child #2 was dated 12/31/2019. 3) The most recent review of the emergency information in the record for Child #3 was dated 02/24/2020.
Plan of Correction:	Parents were given new form to be returned 08/12/2022.
Standard #:	8VAC20-780-560-G
Description:	Based on observation, requirements from when food is brought from home were not met. Evidence: 1) On the date of inspection, two food containers for Child #4 were not dated. 2) On the date of inspection, two food containers for Child #5 dated 07/20 and 07/22 had not been returned to the parents.
Plan of Correction:	Child #4 parents were reminded of all food labels and dates to be used. Child #5 [food containers] were returned to parent.