VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The James Barry Robinson Institute
6353 Center Drive
Building 8, Suite 106
Norfolk, VA 23502
(757) 455-6233

Current Inspector: Sherry Woodard (757) 987-0839

Inspection Date: Feb. 4, 2020 and Feb. 5, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-131 ORGANIZATION AND ADMINISTRATION 22VAC40-131 PERSONNEL 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN'S SERVICES

Technical Assistance:

Technical assistance provided regarding standard 22VAC40-131-370.N-updating information on the face sheet as it becomes available; a ?last updated? date is recommended. Technical assistance provided regarding standard 22VAC40-131.180.J.2.e-consistency with documentation of narrative summary of the content of interviews. Technical assistance regarding standard 22VAC40-131.370.M-recommended adding reason for removal on the placement logs. Technical assistance provided regarding standard 22VAC40-131.180.M-follow up regarding medical conditions and documenting consideration of medical conditions of applicants.

Comments:

An unannounced monitoring inspection was conducted on February 4, 2020 from 10:50 a.m. to 3:50 pm. and February 5, 2020 from 9:00 am to 1:15 pm at Barry Robinson Center, located at 433 Kempsville Road, Norfolk, Virginia 23502. Barry Robinson Center reports that they continue to provide foster care (FC) and treatment foster care (TFC). They report that they have not provided independent living services in their independent living program (ILA) in the last 4 years. The agency reports a total of twenty-nine (29) children/youth in care. They report a total of nineteen (19) certified foster home providers. There were three (3) newly licensed foster homes since the last inspection. There were no reported changes in board officers since the last inspection. There were a total of seven (7) staff reported on staff with one (1) new hire since the last inspection. The Executive Director/Chief Compliance Officer and Program Director were available for the inspection and present for the exit interview, which commenced on 02/05/2020 at 12:00 pm. During the inspection, the following activities were completed: 1. Three (3) foster home provider records were reviewed 2. Three (3) active foster child record were reviewed 3. One (1) additional active foster child record was reviewed (standard 250.P only) 4. Two (2) personnel records were reviewed 5. Background checks for all (5) Board Members were reviewed during the last inspection. 6. Physical Plant Inspection was completed during the last inspection. 7. Policy and Procedures were reviewed 8. Interviews were conducted with agency representatives There was one (1) citation for violation of the Standards for Child Placing Agencies. An exit meeting was conducted with seven (7) ARs (Agency Representatives-Executive Program Director, Program Director, Case Workers, and Foster Parent Recruiter/Trainers) on February 5, 2020 at 12:15 p.m. to discuss the inspection findings. Upon receipt of the violation notice, the licensee should develop a plan of correction for each violation. The plan of correction should include the following: the steps to correct non-compliance with the standard(s); measures to prevent re-occurrence of noncompliance; person(s) responsible for implementation and monitoring of preventative measure(s); and date by which noncompliance will be corrected. The licensee has five (5) calendar days from receipt of the inspection documentation to complete the section entitled "Plan of Correction", sign each page of the Plan of Correction and return it to the Licensing Office. The licensee retains a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the VDSS web site within five (5) days, regardless of whether or not the Plan of Correction has been completed.

Violations:

Standard #:	22VAC40-131-340-B-1
Description:	Based on the review of the records for foster children 1, 2, and 3 as well as based on an interview with agency representatives, the licensee failed to within 14 days of the children's placement, develop and implement individualized, measurable objectives and strategies describing services to be provided to the children, his placement family and his birth family during the first 45 days of placement. Findings: 1. The documents titled "Initial Plan of Care" located in the record for FC1, FC2 and FC3 did not contain measurable objectives and strategies. 2. During the exit interview, AR1 acknowledged that the document titled "Initial Plan of Care" located in the record for FC1, FC2 and FC3 did not contain measurable objectives and strategies.
Plan of Correction:	Initial Plan of Care revised. To be implemented with next admission by casework staff overseen by Program Director.