VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Datz Foundation
311 Maple Avenue West
Suite E
Vienna, VA 22180
(703) 242-8800

Current Inspector: Dawn Espelage (540) 759-8852

Inspection Date: Nov. 3, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-131 PERSONNEL 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN'S SERVICES 22VAC40-131 ADDITIONAL REQUIREMENTS FOR SPECIFIC PROGRAMS 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

A monitoring inspection was initiated on 11/03/2021 and concluded on 11/05/2021. The Executive Director was contacted by telephone to initiate the inspection. The Executive Director reported that the agency currently has 30 families approved and waiting for placement. The inspector emailed the Executive Director a list of items required to complete the remote documentation review portion of the inspection. The inspector reviewed three (3) adoptive home records and one (1) personnel record submitted by the agency to ensure documentation was complete. An exit interview was conducted with the Executive Director on 11/05/2021, where findings were reviewed and an opportunity was given for questions, as well as for providing any information or documentation which was not available during the inspection. Information gathered during the inspection determined non-compliance with applicable standards or law, and the violations were documented on the violation notice issued to the agency.

Violations:

Standard #:	22VAC40-131-150-B
Description:	Violation: Based on a review of the "Datz Foundation Staff Orientation 2020" form submitted by the agency for an employee (P-1) and an interview with an agency representative (AR-1), the agency failed to include required components in the staff person's initial orientation. Evidence: 1) The "Datz Foundation Staff Orientation 2020" form for P-1 did not include: a. 150.B.1.c.3) Documentation protocols b. 150.B.1.c.4) The Standards for Licensed Child-Placing Agencies c. 150.B.1.c.5) Virginia statutes regarding reporting requirements for suspected child abuse and neglect d. 150.B.1.c.6) Prohibition of corporal punishment e. 150.B.1.c.7) The licensee's policies regarding discipline and behavior management f. 150.B.1.c.8) Pre-service training core competencies g. 150.B.1.c.9) The licensee's emergency preparedness an response plan h. 150.B.3.b Services to birth and adoptive parents i. 150.B.3.d Services to children, including grief and loss issues j. 150.B.3.e Provision of post adoption services to families and adoptees 2) In an exit interview on 11/05/21, AR-1 acknowledged that an incorrect form was used to document the initial orientation received by P-1.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-180-J-2
Description:	Violation: Based on a review of the home studies submitted by the agency for two adoptive families (AH-2 and AH-3) and an interview with an agency representative (AR-1), the agency failed to assess and document required elements. Evidence: 1) The homestudy for AH-2 did not document that the prospective adoptive parents: a. 180.J.2.e.1) are knowledgeable about care necessary for children b. 180.J.2.e.3) have an understanding of the importance of establishing and enforcing rules to encourage desired behavior and discourage undesired behavior c. 180.J.2.e.5) are able to articulate a reasonable process for managing emergencies and ensuring the adequate care, safety, and protection of children. 2) The homestudy for AH-3 did not document that the prospective adoptive parent: a. 180.J.2.e.5) is able to articulate a reasonable process for managing emergencies and ensuring the adequate care, safety, and protection of children. b. 180.J.2.e.6) expresses attitudes that demonstrate the capacity to love and nurture a child or youth born to someone else c. 180.J.2.e.7) expresses appropriate motivation for reasons to foster or adopt d. 180.J.2.e.9) has the financial resources for current and ongoing household needs and maintenance of the family 3) In an exit interview on 11/05/21, AR-1 acknowledged that these elements were not specifically addressed in the homestudies as required.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-190-O
Description:	Violation: Based on a review of the "Emergency Shelter and Evacuation Plan" forms submitted by the agency for two adoptive homes (AH-2 and AH-3) and an interview with an agency representative (AR-1), the agency failed to have a written emergency preparedness and response plan for each family that addresses required elements. Evidence: 1) The "Emergency Shelter and Evacuation Plan" form for AH-2 does not include: a. 190.O.6. procedures to ensure that the plan is reviewed with each child placed b. 190.O.7. plans to rehearse the plan with each child at least one time every six months. 2) The "Emergency Shelter and Evacuation Plan" form for AH-3 does not include: a. 190.O.2. how to evacuate b. 190.O.5. How the provider plans to maintain the safety and meet the needs of the child at all times during an emergency c. 190.O.6. procedures to ensure that the plan is reviewed with each child placed d. 190.O.7. plans to rehearse the plan with each child at least one time every six months. 3) In an exit interview on 11/05/21, AR-1 acknowledged that required elements weren't addressed in the written emergency preparedness and response plans for AH-2 and AH-3.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-200-G
Description:	Violation: Based on a review of the Certificates of Approval submitted by the agency for three adoptive homes (AH-1, AH-2, and AH-3) and an interview with an agency representative (AR-1), the agency failed to address the issuance and expiration dates for the approvals. Evidence: 1) The homestudy for AH-1 documents an approval date of 10/29/21. The Certificate of Approval for AH-1 documents issuance and expiration dates as February 2021 through February 2024. 2) The homestudy for AH-2 documents an approval date of 10/12/21. The Certificate of Approval for AH-2 documents issuance and expiration dates as September 2021 through September 2024. 3) The homestudy for AH-3 documents an approval date of 10/14/21. The Certificate of Approval for AH-3 documents issuance and expiration dates as July 2021 through July 2024. 4) In an exit interview on 11/05/21, AR-1 acknowledged that the approval dates did not match the issuance and expiration dates on the Certificates of Approval.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-370-M
Description:	Violation: Based on a review of the adoptive family files for three adoptive families (AH-1, AH-2, and AH-3) and an interview with an agency representative, the agency failed to maintain documentation of a face sheet for each family file listing the names and dates of birth of all members of the household and the relationship of each member to the provider. Evidence: 1) There were no face sheets were submitted for review for AH-1, AH-2, and AH-3. 2) In an exit interview on 11/05/21, AR-1 acknowledged that they had not maintained documentation of face sheets for the adoptive home files.
Plan of Correction:	Not available online. Contact Inspector for more information.