VIRGINIA DEPARTMENT OF SOCIAL SERVICES

For Children's Sake of Virginia
14900 Bogle Drive
Suite 200
Chantilly, VA 20151
(703) 817-9890

Current Inspector: Kevin Lassiter (804) 241-2093

Inspection Date: June 22, 2021 and June 24, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-131 PERSONNEL 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN'S SERVICES 22VAC40-131 ADDITIONAL REQUIREMENTS FOR SPECIFIC PROGRAMS 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A monitoring inspection was initiated on 6/22/21. The inspection was concluded on 6/24/21. The Case Manager was contacted by email to initiate the inspection. The agency reports 21 children in care and 22 approved provider homes. The inspector emailed the Case Manager a list of items required to complete the inspection. The inspector reviewed documents from 4 provider home records, 3 children's records and 1 personnel record submitted by the agency. An exit interview was conducted on 6/24/21 with the Executive Director and the Case Manager. Information gathered during the inspection determined non-compliances with applicable standards or law, and violations were documented on the violation notice issued to the agency. Upon receipt of the violation notice, the licensee must develop a plan of correction for each violation. The plan of correction must include the following: the steps to correct non-compliance with the standard(s); measures to prevent re-occurrence of non-compliance; person(s) responsible for implementation and monitoring of preventative measure(s); and date by which non-compliance will be corrected. The licensee has ten (10) calendar days from receipt of the inspection documentation to complete the section entitled "Plan of Correction", sign each page of the Plan of Correction and return it to the Licensing Office. The licensee retains a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the VDSS web site within five (5) days, regardless of whether or not the Plan of Correction has been completed.

Violations:

Standard #:	22VAC40-131-250-G
Description:	Violation: Based on a review of the "Intake Referral Sheet" for three foster children (FC-1, FC-2, and FC-3) and an interview with agency representatives (AR-1 and AR-2), the agency failed to gather, review, and document required information in the children's files prior to placement. Evidence: 1) 250.G.3.c The "Intake Referral Sheet" did not document the current school grade level for FC-2. 2) 250.G.3.e The "Intake Referral Sheet" did not document the adjustment to school for FC-2 and FC-3. 3) 250.G.3.g The "Intake Referral Sheet" did not document the emotional and psychological needs of FC-1. 4) In an interview on 6/24/21, AR-1 and AR-2 acknowledged that information was not documented on the "Intake Referral Sheet" for three children as required.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-260-B
Description:	Violation: Based on a review the "Social History" for two foster children (FC-1 and FC-2) and an interview with agency representatives (AR-1 and AR-2), the agency failed to include elements in the children's social histories as required. Evidence: 1) 260.B.4 The "Social History" for FC-1 and FC-2 did not provide information on the children's family's structure, relationships, and involvement with the child. 2) 260.B.5 The "Social History" for FC-1 and FC-2 did not provide information on the children's previous placement history, including dates and names of previous caretakers. 3) 260.B.6 The "Social History" for FC-1 did not include names and addresses of providers of medical treatment. The "Social History" for FC-2 did not include the child's educational history or the names and addresses of providers of medical treatment. 4) 260.B.8 The "Social History" for FC-2 did not include the education and occupation of the child's parents, siblings, aunts, uncles, and grandparents. 4) In an interview on 6/24/21, AR-1 and AR-2 acknowledged that elements in the social histories were not included and documented as required.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-340-E
Description:	Violation: Based on a review of the individualized service plan for a child (FC-2) and an interview with agency representatives (AR-1 and AR-2), the agency failed to include target dates for accomplishment of each identified goal and objective in the child's plan. Evidence: 1) The Service plan for FC-2 did not include target dates for accomplishment of the Family Assessment goals, the Educational Assessment goals, the Emotional/Behavioral goals, the Social/Recreational goals, and the Psychiatric goals. 2) In an interview on 6/24/21, AR-1 and AR-2 acknowledged that anticipated target dates were not included in the service plan as required.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-340-F
Description:	Violation: Based on a review of the service plan and quarterly report for a foster child (FC-1) and an interview with agency representatives (AR-1 and AR-2), the agency failed to involve the birth parents in the development of the service plan and quarterly report. Evidence: 1) The service plan for FC-1 documents that the birth parents were not invited to attend the treatment team meeting regarding the development of the plan. 2) The quarterly report for FC-1 documents that the birth parents were not invited to attend the treatment team meeting regarding the development of the plan. 3) The service plan and the quarterly report for FC-1 document a goal of return home. 4) In an interview on 6/24/21, AR-1 and AR-2 acknowledged that the birth parents were not involved in the development of the plans as required.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-340-K
Description:	Violation: Based on a review of the service plan and quarterly report for a foster child (FC-1), and an interview with agency representatives (AR-1 and AR-2), the agency failed to provide copies of the service plan and quarterly report to the birth parents. Evidence: 1) The service plan and quarterly report for FC-1 do not document that the birth parents received copies of the plans. 2) The service plan and quarterly report for FC-1 document a goal of return home. 3) In an interview on 6/24/21, AR-1 and AR-2 acknowledged that copies of the service plan and quarterly report were not provided to the birth parents as required.
Plan of Correction:	Not available online. Contact Inspector for more information.