VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Bair Foundation of Virginia
2727 Enterprise Pkwy
Richmond, VA 23294
(804) 288-8210

Current Inspector: Sherry Woodard (757) 987-0839

Inspection Date: Dec. 8, 2020 and Dec. 16, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-131 PERSONNEL 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN'S SERVICES 63.2 General Provisions. 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A monitoring inspection was initiated on December 08, 2020 and concluded on December 15, 2020. The Therapeutic Foster Care Program Director was contacted by email to initiate the inspection. The inspector emailed the Program Director a list of items required to complete the inspection. The agency reported 19 children in care and 34 approved provider homes. The inspector reviewed 2 complete child records 3 complete provider home record and 2 staff records. There was a previous review of Board Officer Records. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations were documented on the violation notice issued to the agency. The licensee has five business days from receipt of the inspection documents to complete the section entitled "Plan of correction," sign each page of the inspection documents and return to the Licensing Office. The licensee should retain a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the Virginia Department of Social Services public website within five business days, regardless of whether or not the Plan of Correction is completed.

Violations:

Standard #:	22VAC40-131-250-M
Description:	Based on the review of the records presented for Foster Child (FC)-2 and based on an interview with agency representatives (AR), the licensee failed to prepare FC-2 for placement and arrange a preplacement visit for the child in the prospective home. Evidence (1) Based on the review of the documents presented for FC-2, the ?Prep for Placement? form dated 07/13/2020 documented that the child completed a pre-placement visit at a group home. (2)There was no documentation of a preplacement visit conducted in the prospective home. There was no documentation of why there was not a preplacement visit conducted in the prospective home. (3)During the exit interview, AR1 and AR3 reviewed the record and determined that there was no documentation of a preplacement visit in the prospective home and no documentation of why the preplacement visit did not take place in the prospective home.
Plan of Correction:	The Intake Coordinator will request a pre placement visit for all placements except for emergency placements. The Intake Coordinator will advocate for pre-placement visits to occur in the home. Documentation of the advocacy will be included in the Prep for Placement form. If a pre-placement did not occur in the home, the reason for pre-placement not occurring will also be included in the Prep for Placement form.
Standard #:	22VAC40-131-330-G-3
Description:	Based on the review of the Foster Child (FC) record for FC-2 and based on an interview with agency representatives (AR), the licensee failed to document contacts that documented the training and guidance provided to foster parents. Evidence: (1)The documents presented, specifically, the ?VA Coaching Form? located in the records for FC-2 documented behaviors and areas of training needs however, the documentation failed to document the training and guidance provided to the foster parents. (2)During the exit interview, AR1 reviewed the VA Coaching Form and additional documents located in the record and acknowledged that there was no documentation of contacts including documentation of training and guidance provided to foster parents.
Plan of Correction:	All additional logs for current placements will detail specifically what interventions were provided to the foster parent from the case manager. The Program Director will monitor that the coaching is documented concisely in the additional logs. Program Director will utilize supervision with case managers to conduct a refresher training on completing additional logs to encourage improvement with the use of this document