VIRGINIA DEPARTMENT OF SOCIAL SERVICES

United Methodist Family Services
306 East Third Street, Suite B
Farmville, VA 23901
(434) 391-9076

Current Inspector: Sherry Woodard (757) 987-0839

Inspection Date: June 8, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-131 ORGANIZATION AND ADMINISTRATION 22VAC40-131 PROGRAM STATEMENT 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN'S SERVICES 22VAC40-131 ADDITIONAL REQUIREMENTS FOR SPECIFIC PROGRAMS 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. An announced monitoring inspection was initiated on 06/08/2020 and concluded on 06/16/2020. The regional director was contacted by telephone to initiate the inspection. The agency reported 15 children in care and 12 approved provider homes. The agency reported no new hires since the last inspection. The inspector emailed the office manager a list of items required to complete the inspection. The inspector reviewed 2 provider home records and 2 children's records. The agency submitted their Covid-19 policies and procedures and revised policies and procedures. An exit interview was conducted with the licensing inspector by telephone on 06/16/2020 at approximately 4:00 pm and 9 agency employees participated. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations were documented on the violation notice issued to the agency. There was 1 citation for violation of the Standards for Child-Placing Agencies. See the violation notice on the Department's public web site for violations of the Standards. Upon receipt of the Violation Notice, the licensee should develop a plan of correction to include the steps to correct non-compliance with the standard(s); measures to prevent re-occurrence of non-compliance; person(s) responsible for implementation and monitoring of preventative measure(s); and date by which noncompliance will be corrected. The licensee has five business days from receipt of the inspection documents to complete the section entitled "Plan of Correction", sign each page of the inspection documents and return to the Licensing Office. The licensee should retain a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the Virginia Department of Social Services public web site within five business days, regardless of whether or not the Plan of Correction is completed.

Violations:

Standard #:	22VAC40-131-230-E-8
Description:	Violation: Based on review of the record for Foster Home (FH) FH2, the licensee failed to ensure the home study addendum included the dated signature of the individual completing the addendum. Findings: The record for FH2 documents a re-evaluation was completed in March 2020. The re-evaluation addendum failed to include the dated signature of the individual who completed the addendum.
Plan of Correction:	UMFS Executive Director Designee will ensure her signature is the last signature on the document, to verify that all ensure all signatures are on the document prior filing. Writer will also sign before submitting draft.