VIRGINIA DEPARTMENT OF SOCIAL SERVICES

United Methodist Family Services
815 Baker Road
Virginia beach, VA 23462
(757) 490-9791

Current Inspector: Sherry Woodard (757) 987-0839

Inspection Date: Nov. 30, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-131 PERSONNEL 22VAC40-131 CHILDREN'S SERVICES 22VAC40-131 ADDITIONAL REQUIREMENTS FOR SPECIFIC PROGRAMS 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

An unannounced monitoring inspection was conducted on November 30, 2021 from approximately 9:35 am to 2:35 pm at the Virginia Beach office of United Methodist Children's Services (UMFS). An entrance meeting was conducted with the regional director. The regional director was available throughout the inspection. The regional director and supervisor of community based services participated in the exit interview conducted on 11/3/3021 to discuss inspection findings. During this inspection, 3 foster home records and 3 foster child records were reviewed. Two employees were interviewed during the inspection. There were citations for violation of the Standards for Child-Placing Agencies. See the violation notice on the Department?s public web site for violations of the Standards. Upon receipt of the Violation Notice, the licensee should develop a plan of correction to include the steps to correct non-compliance with the standard(s); measures to prevent re-occurrence of non-compliance; person(s) responsible for implementation and monitoring of preventative measure(s); and date by which noncompliance will be corrected. The licensee has five business days from receipt of the inspection documents to complete the section entitled "Plan of Correction", sign each page of the inspection documents and return to the Licensing Office. The licensee should retain a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the Virginia Department of Social Services public web site within five business days, regardless of whether or not the Plan of Correction is completed.

Violations:

Standard #:	22VAC40-191-40-D-3
Description:	Violation: Based on review of the record for Provider Home (PH) PH1 and background checks for Other Household Member (OHM) OHM2, the licensee failed to ensure the required background checks were completed. Findings: Provider Home (PH) PH1?s record documents OHM2 resides in the home. OHM2 turned 18 years of age on 12/2/2019. The record for PH1 failed to document a national criminal record check or a search of the central registry for OHM2. During the exit meeting, the regional director acknowledged the background checks were out of compliance.
Plan of Correction:	The tidewater intake team (Director, Family Systems Coordinator, Office manager and Community Bases Supervisor) will meet on a weekly basis to track and monitor the completion of child protective services and criminal background checks for resources parents and household member. Members of the intake team will be assigned tasks as it relates to the completion and receipt of the completed checks as well as ensuring they are uploaded in the resource parent file.
Standard #:	22VAC40-191-40-D-4-a
Description:	Based on review of background checks for other household member (OHM) OHMI, the licensee failed to ensure a search of the central registry was completed within 30 days of the person in the home becoming 14 years of age. Findings: The face sheet for Provider Home (PH) PH2 documents Other Household Member (OHM) OHM1 became 14 years of age on 4/16/2021. At the time of the inspection, a search of the central registry finding for OHM1 was not completed. During an interview with the regional director it was acknowledged the central registry check was out of compliance.
Plan of Correction:	The tidewater intake team (Director, Family Systems Coordinator, Office manager and Community Bases Supervisor) will meet on a weekly basis to track and monitor the completion of child protective services and criminal background checks for resources parents and household member. Members of the intake team will be assigned tasks as it relates to the completion and receipt of the completed checks as well as ensuring they are uploaded in the resource parent file.