VIRGINIA DEPARTMENT OF SOCIAL SERVICES

HopeTree Family Services
300 Franklin Street
Suite 220
Martinsville, VA 24112
(276) 790-3720

Current Inspector: Dawn Espelage (540) 759-8852

Inspection Date:

Complaint Related: No

Violations:

Standard #:	22VAC40-131-180-J
Description:	Violation: Based on the review of the file for a provider home (PH1) and interview with personnel (S1), the agency failed to address an assessment required by 22VAC40-131-180.J.2.e.5. Evidence: 1) The narrative section of the home study for PH1 did not document an assessment that the applicants are able to articulate a reasonable process for managing emergencies and ensuring the adequate care, safety, and protection of children. 2) When discussed during the exit interview, S1 stated that emergency and safety procedures were covered with P1 and P2 from PH1 during the home study process and no concerns were noted. 3) S1 acknowledged that this assessment was not present in the written narrative.
Plan of Correction:	Each file will be reviewed to ensure compliance with this standard. Home Study Addendum will be written to ensure it is clearly assessed process for managing emergencies and ensuring the adequate care, safety, and protection of children. The agency will continue to have the families do evacuation plans and Caseworker will incorporate these plans and information learned during the interviews into the Home Study.
Standard #:	22VAC40-131-180-J-1
Description:	Violation: Based on a review of the home study and interview with personnel, (S1), the agency failed to ensure all department-required information was documented in the file of P1 and P2 from PH1. Findings: 1) The homestudy in the record of PH1 did not contain the results of a national criminal background check for P1 or P2 as required by 22VAC40-131-180.J.1.a. 2) PH1 was approved 74 days prior to the date of the inspection. 3). During an interview, S1 was able to locate the national criminal background checks for P1 and P2 from PH1. 4) S1 acknowledged that the checks were not documented in the file of PH1 as required.
Plan of Correction:	Regular provider file reviews will be conducted to ensure all necessary documents have been received by email as and filed. Background check results will be immediately printed for the file when received. The emailed results will be sent to the office manager as well.