VIRGINIA DEPARTMENT OF SOCIAL SERVICES

HopeTree Family Services
300 Franklin Street
Suite 220
Martinsville, VA 24112
(276) 790-3720

Current Inspector: Dawn Espelage (540) 759-8852

Inspection Date: June 18, 2024 and June 20, 2024

Complaint Related: No

Areas Reviewed:

22VAC40-131 PERSONNEL 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN?S SERVICES 22VAC40-191 BACKGROUND CHECKS FOR CHILD WELFARE AGENCIES

Comments:

A monitoring inspection was initiated on 06/18/2024 and concluded on 06/20/2024. The Director of Foster Care and Adoptions was contacted initiate the inspection. The Director reported that the current census was 11. A list of documents required to complete the inspection was provided to the Director. Two child and three provider home records were reviewed. Three personnel records were reviewed for the agency in February and March 2024. A review of findings was conducted on 6/18/2024 where an opportunity was given for questions, as well as for providing any information or documentation which was not available during the inspection. An exit interview was completed on 6/20/2024. Information gathered during the inspection determined non-compliance(s) with applicable standards or law, and violations were documented on the violation notice issued to the facility. Inspection findings will be posted to the Department?s public website within 5 days of receipt of the inspection documents. The department's inspection findings are subject to public disclosure. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Dawn Caldwell, Operations Consultant, at 804-385-6864 or by email at dawn.caldwell@dss.virginia.gov

Violations:

Standard #:	22VAC40-191-40-C-1-d
Description:	Violation: Based on record review for Provider Home 1 (PH1), the agency failed to obtain a completed Sworn Disclosure from Applicant 1 (A1). Evidence: 1) Staff 2 (S2) was interviewed and reviewed the automated record for PH3 with the licensing inspector. The record for PH1 contained a Sworn Disclosure form for A1 signed and dated 8/17/2023. Question 5 on the Sworn Disclosure form was not answered and was blank. 2) S2 acknowledged the form Sworn Disclosure was not complete. 3) The findings were discussed with Staff 1 (S1) during the findings review and S1 acknowledged the findings.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-191-40-C-1-f
Description:	Violation: Based on a review provider home record documentation and interview, the agency failed to obtain a required central registry search from each state Household Member 1(HH1) in Provider Home 2 (PH2) lived in during the 5 years prior to approval. Evidence: 1) Staff 2 (S2) was interviewed and reviewed the automated record for PH3 with the licensing inspector. The Sworn Disclosure statement for HH1 in PH2 documented HH1 lived in one other state during the 5 years prior to the approval of PH2. 2) The automated record for PH2 did not include central registry search results for HH1 from the other state. 3) S2 was unable to locate central registry search results for HH1 from the other state and acknowledged the search results were not in the record. The licensing inspector provided additional time for S2 to contact the caseworker who approved PH2 to determine if the required central registry search was conducted. 4) A review of findings was conducted with Staff 1 (S1) and S1 acknowledged the findings.
Plan of Correction:	Not available online. Contact Inspector for more information.