VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Ms. Sylvia Bennette
4830 82nd Street
Hampton, VA 23605
(757) 344-3929

Current Inspector: Christine Mahan (757) 404-0568

Inspection Date: May 13, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-800 Administration 8VAC20-800 Personnel 8VAC20-800 Household Members 8VAC20-800 Physical Health of Caregivers and Household Members 8VAC20-800 Caregiver Training 8VAC20-800 Physical Equipment and Environment 8VAC20-800 Care of Children 8VAC20-800 Preventing the Spread of Disease 8VAC20-800 Emergencies 8VAC20-800 Nutrition 8VAC20-800 Transportation 8VAC20-800 Nighttime Care 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor's records 22.1 Early Childhood Care and Education 54.1 Provider must be MAT certified to administer prescription medication. 63.2 Child abuse

Comments:

An unannounced monitoring inspection was conducted from 12:25 PM to 2:05 PM. At the time of entrance, 3 children (age range 2 to 3) totaling 6 points were in care with 1 provider. The sample size consisted of 5 childrens records, 1 provider record and 1 household members record. Children were observed watching tv, playing freely and during naptime. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program Contact Licensing Inspector, Christine Mahan with any questions (757) 404-0568. Inspection documents were updated on June 12, 2024 due to a technical error.

Violations:

Standard #:	8VAC20-800-780-B
Description:	Repeat Based on record review and provider interviews, the provider did not ensure to annually review with the parents required emergency contact information, to ensure the information is correct and obtain the parent's signed acknowledgment of the review. Evidence: The record for Child #2 did not have an updated annual review, the most recent review date was signed on 3-2-2023
Plan of Correction:	As of 15 MAY 2024, a parent of all enrolled children including cited child #2, reviewed inform and if needed updated during review of the emergency contact information and signed. To mitigate this repeat violation, provider will review all records quarterly and has set calendar reminders for all child records to be reviewed within a week before annual review date
Standard #:	8VAC20-800-800-B
Description:	Repeat Based on documentation review and provider interviews, the provider did not ensure to review the emergency plan at least annually and update the plan as needed. The provider shall document in writing each review and update to the emergency plan. Evidence: The providers most recent documentation of an emergency update is dated 2016.
Plan of Correction:	As of 15MAY24, parent of enrolled children have reviewed the updated emergency plan for 2024 annually review. An updated signature has been provided per form as verification
Standard #:	8VAC20-800-1010
Description:	Based on observation and provider interviews the provider did not ensure that during transportation of children each child is in an individual car seat or individual and appropriate restraint in accordance with Virginia law. Evidence: Three children were observed getting out of a vehicle after it pulled into the driveway of the family day home. The provider noted that they were returning from the store. Provider confirmed that they did not have the required individual car seats for Child # 1 (two years old) & Child #2 (two years old) and that those children shared one seat belt.
Plan of Correction:	Since the day for inspection, provider has purchased two (2) additional car seats as of 15 MAY 24 to resolve this reported violation. Car seats will be used as needed due to the number of children during transport.
Standard #:	8VAC20-800-980-B
Description:	Based on record review, observation, and provider interviews the provider did not ensure to obtain written permission from the parent of each child for the provider to take the child off the premises of the family day home. Evidence: Three children were observed getting out of a vehicle after it pulled into the driveway of the family day home and provider noted they were returning from the store. Provider verified they did not have written permission to take the children off premises.
Plan of Correction:	Since the day of inspection, provider did not transport any enrolled children between the time frame of reported violation through 15 MAY 24. As of 15 MAY 24, parent of ALL enrolled children in care; have given written permission in the transport of enrolled children via the Regularly Scheduled Trips Permission Form.
Standard #:	8VAC20-800-990-B
Description:	Based on documentation review, observation, and provider interviews the provider did not ensure that during transportation of children the driver has all the required items. Evidence: The provider confirmed they did not have the following documentation available for review in the vehicle that transported 3 children in care. 1.A copy of the parents written permission to transport the child. 2. A copy of each child?s emergency contact information as required.
Plan of Correction:	A copy of all enrolled children emergency contact information has been attached to the permission of transportation.
Standard #:	8VAC20-800-210-A
Description:	Based on record reviews and provider interviews, the provider did not ensue to obtain in addition to completion of first aid training and CPR training, a minimum of 16 hours of training annually. Evidence: The Provider only had documentation of 9 hours of annual training.
Plan of Correction:	To ensure that provider obtains the required 16 hours of annual training, provider will utilize the annual training log and check quarterly within the calendar year (April, August & December) to ensure hours are met. Currently, provider has 22.5 hours as of 30 MAY 2024.
Standard #:	8VAC20-800-450-A
Description:	Based on observation the provider did not ensure doors with clear glass panels that reach within 18 inches of the floor shall be clearly marked with decorative objects such as pictures, artwork, or decals at the eye level of children in care. Evidence: The front door of the family day home is glass and there were no decals or decorative items on the glass.
Plan of Correction:	As of 14 MAY 2024, the purchase of a decorative glass decal has been placed on the front glass screen door within the required 18" of the children in care.