VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Young Men's Christian Assoc of the Virginia Peninsulas-Windsor E
20008 Courthouse Highway
Windsor, VA 23487
(757) 365-4060 (3704)

Current Inspector: Melinda Popkin (757) 802-5281

Inspection Date: May 23, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor's records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced monitoring inspection was conducted on 5/23/2024 from 4:00 pm - 5:20 pm. At the time of entrance, 22 children were in care with 2 staff members present. The inspection was continued on 5/30/2024 with a review of staff records which are housed off site at the administrative offices. The sample size consisted of 5 children?s records and 2 staff records. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition Children were observed eating an afternoon snack which they bring from home, completing homework assignments, and participating in table top activities. Handwashing and parent pick up were also observed. Medication is not being administered to children in care. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Repeat violations were found and are identified within this report.

Violations:

Standard #:	22.1-289.011-F
Description:	Based on observation and interview, staff did not ensure that the license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. Evidence: The license was not visible at the time of the inspector's arrival. When asked, staff retrieved a parent information board from behind the stage in the multipurpose room . Staff stated that they do not bring it out since the school does not allow parents to enter the building.
Plan of Correction:	The parent board with required information, to include a copy of the current license, was retrieved and set up in the childcare area - a conspicuous place on the licensed premises. Required postings will be conspicuously displayed at all times that the program is in operation.
Standard #:	8VAC20-780-240-B
Description:	Based on a review of records and interview, the licensee did not ensure that all staff complete the required orientation training specific to the program, prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: Two staff records were reviewed. The record for staff #1, whose employment began 1/3/2024, did not contain documentation to demonstrate that orientation training had been completed. The Senior Childcare Director confirmed that this documentation was not present for staff #1.
Plan of Correction:	Orientation training will be reviewed and/or completed with staff #1 and documentation signed to demonstrate completion within one week.
Standard #:	8VAC20-780-290-A-3
Description:	Based on observation and interview, staff did not ensure that electrical outlets have protective covers installed when not in use. Evidence: None of the electrical outlets (8) accessible in the cafeteria where children are cared for were fitted with outlet covers at the time of the inspection. There were no four year old children in care at the time. However, the site is licensed for children as young as 4 years old and staff confirmed that 4 year old children do attend the program.
Plan of Correction:	Outlet covers will be purchased or obtained and placed on outlets beginning Monday, whether 4 year old children are present or not.