VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA School Age Child Care at Great Bridge Intermediate School
253 Hanbury Road
Chesapeake, VA 23322
(757) 366-9622

Current Inspector: Rene Old (757) 404-1784

Inspection Date: April 15, 2024 and April 26, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed procedures for parent pick-up to include sight and sound supervision during release of child from the facility to the care of their parent. Discussed noting food substitutions to the menu and including location of shelter-in-place to posted emergency map.

Comments:

An unannounced monitoring inspection was initiated with an on-site inspection on 04/15/2024 from 3:45 pm - 5:25 pm and completed on 04/26/2024 ( 10:45 am - 12:25pm) with a review of staff records at the Greenbrier North Family YMCA. There were a 31 school age children with 3 staff supervising when the inspector arrived for the on-site inspection on 04/15/2024. Children were observed during afternoon program time in the gym and cafeteria. Records were reviewed for 5 children. Two staff records were reviewed at the Greenbrier North YMCA which is the central location where staff files are maintained. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	8VAC20-780-130-A
Description:	Based on record review and interview, the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. There was no documentation of any immunization information on file for child 1 who was in care during the inspection. 2. Administrative staff stated that there was no documentation of required immunizations on file for child 1.
Plan of Correction:	Administrative staff stated that all written records, to include documentation of required immunizations, would be obtained for child 1.
Standard #:	8VAC20-780-60-A
Description:	Based on record review and interview, the center failed to maintain and keep at the center a separate record for each child enrolled. Evidence: 1. There was no enrollment record on site for child 1 who was in care during the inspection. 2 Administrative staff confirmed that an enrollment record was not available on site for child 1.
Plan of Correction:	Administrative staff stated that the record for child 1 will be located and obtained.
Standard #:	8VAC20-780-90--A
Description:	Based on record review and interview, the center failed to ensure that a written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. Evidence: 1. There was no written parent agreement on file for child 1 who was in care during the inspection. 2. Administrative staff stated they could not locate nor did they have a file for child 1 to include the written parent agreement.
Plan of Correction:	Administrative staff stated that all written records, to include the signed parent agreement, would be located and/or obtained for child 1.
Standard #:	8VAC20-780-550-D
Description:	Based on record review and interview, the center failed to implement a monthly practice evacuation drill. Evidence: 1. The emergency log for the program did not have documentation of a fire drill for March of 2024. 2. Administrative staff stated that a fire drill had not been conducted in March of 2024.
Plan of Correction:	Administrative staff stated that a fire drill will be completed in April and each month going forward.