VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Spotsylvania Area YMCA Fun Club & Preschool
5700 Smith Station Road
Spotsylvania, VA 22407
(540) 735-9622

Current Inspector: Florence Martus (804) 389-0157

Inspection Date: May 8, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Comments:

An unannounced monitoring inspection was conducted on 5/8/24 from 9:15 a.m. to 10:40 a.m. with the Director. There were 28 children in care, ranging in age from three to five-years-old, supervised by six staff. The children were observed writing their names and engaged in circle time activities. Five child records and five staff records were reviewed. The Center has five staff with current certification in CPR and First Aid, and three staff trained in Daily Health Observation Training. Required postings were observed. The attendance, menu, and emergency drill log were reviewed. The first aid kit, flashlight, and battery-operated radio were observed. The most recent Fire Inspection on file was dated 12/21/23 and the most recent Health Inspection on file was dated 2/15/23. Areas of non-compliance are identified in the Violation Notice. If you have questions regarding this inspection, please contact the Licensing Inspector, Beth Velke, at beth.velke@doe.virginia.gov or 804-629-8302. Please complete the "Plan of Correction" and "Date to be Corrected" areas on the Violation Notice for each violation cited and return to me by 5 p.m. on 5/22/24.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of five staff records, the program did not obtain the results of a national fingerprint-based criminal history record check for one staff prior to employment. Evidence: The fingerprint results on record for Staff #4, with a start date of 11/3/23, were dated contained documentation of a national fingerprint results dated 11/6/23.
Plan of Correction:	Will make sure to communicate "Start Date" not "Hire Date" to avoid confusion.
Standard #:	8VAC20-770-60-B
Description:	Based on review of five staff records, the center did not obtain documentation of a completed sworn disclosure statement for each staff prior to employment. Evidence: The record for Staff #4 with a start date of 11/3/23, the sworn statement on record was dated 11/14/23.
Plan of Correction:	Will make sure there is no confusion between "Hire Date" and "Start Date".
Standard #:	8VAC20-780-160-A
Description:	Based on a review of five staff records, the center did not obtain documentation of a tuberculosis (TB) screening for staff at the time of employment and prior to coming in contact with children. Evidence: 1. The record for Staff #4, with a start date of 11/3/23, contained documentation of a tuberculosis screening dated 11/16/23. 2. The record for Staff #5, with a start date of 8/3/23, contained documentation of a tuberculosis screening dated 8/7/23.
Plan of Correction:	Staff had TB prior to coming in contact with children.
Standard #:	8VAC20-780-70
Description:	Based on a review of five staff files, the center did not obtain documentation that two or more references as to character and reputation as well as competency were checked before employment. Evidence: 1. The record for Staff # 4, with a start date of 11/3/23, contained documentation of two references dated 11/9/23. 2. The record for Staff #4, with a start date of 8/3/23, contained documentation of one reference dated 8/11/23.
Plan of Correction:	Will make sure to communicate "Start Date" not "Hire Date" to avoid confusion.