VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Tammy Brown
192 Azure Drive
Colonial beach, VA 22443
(540) 656-3487

Current Inspector: Cindy Horne (804) 297-4469

Inspection Date: June 14, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-800 Administration 8VAC20-800 Personnel 8VAC20-800 Household Members 8VAC20-800 Physical Health of Caregivers and Household Members 8VAC20-800 Caregiver Training 8VAC20-800 Physical Equipment and Environment 8VAC20-800 Care of Children 8VAC20-800 Preventing the Spread of Disease 8VAC20-800 Emergencies 8VAC20-800 Nutrition 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks

Comments:

An unannounced renewal inspection was conducted on 6/14/2024. The inspector was on site from approximately 9:15 am-12:49pm. There were 7 children in care, ranging in age from 1 year to 5 years with three caregivers supervising. The inspector reviewed compliance in the areas of administration, personnel, household members, physical environment and equipment, care of children, emergencies, caregiver training, preventing the spread of disease and nutrition. A total of 5 children?s records and 4 caregiver records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or laws and violations were documented on the violation notice issued to the program. Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it within 5 business days. Please specify how the deficient practice will be or has been corrected. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only. If you have any questions about this inspection, please contact the licensing inspector. Cindy Horne Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone# 804-297-4469 cindy.horne@doe.virginia.gov

Violations:

Standard #:	22.1-289.036-A
Description:	Based on review of four caregiver?s records and interview, the provider did not obtain background checks every 5 years. Evidence: The record for caregiver #1 contained the results of a central registry search dated 6/13/19, exceeding 5 years. The provider acknowledged that a request to update the central registry search for caregiver #1 had not been sent in and that the most recent results for caregiver #1 exceeded 5 years.
Plan of Correction:	There was a mix up in reading. We thought it said expired in July. The background request was submitted on 6/20/24 and we are awaiting results. Going forward we will have all expiration dates written in an easy to check paper.
Standard #:	8VAC20-800-780-B
Description:	Based on the review of 5 children?s records and interview, the provider did not conduct an annual review of emergency contact information in each child?s record and obtain the parent?s signed acknowledgment of the review. Evidence: The provider did not request at least annually parent confirmation that the required information in the children?s files was up to date. Parent confirmation of the information in the files for the children was dated 4/17/23 for Child #1, 5/02/23 for Child #2, 9/02/20 for Child #4, and 3/22/22 for Child #5. The provider acknowledged that she did not have the parents confirm that the information in the children?s files was up to date annually.
Plan of Correction:	The provider has had the parents sign the annual review. Going forward we will have the papers checked every month to see if anyone's are up for review.
Standard #:	8VAC20-800-240-A
Description:	Based on observations and interview, the provider did not maintain areas in the back yard in a safe condition. Evidence: In the children?s outdoor play area in the backyard, there was a large, rusted barrel. Also in the children?s outdoor play area in the backyard, there was a section of lattice under the steps that was broken and splintered. The provider acknowledged that the lattice needed to be repaired and that the barrel needed to be removed.
Plan of Correction:	The lattice was damaged during outdoor playtime during inspection and repaired after inspection was over. The barrel was removed.