VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA Summer Camp @ Camp Arrowhead
275 Kenyon Rd
Suffolk, VA 23434
(757) 923-3303

Current Inspector: Melinda Popkin (757) 802-5281

Inspection Date: June 21, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor's records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Technical Assistance:

Please ensure that you contact the health department to request that a new Environmental Health Inspection be conducted prior to 7/24/2024 (12 months from the last inspection). The Licensee must send evidence to the licensing inspector that the cited background checks have been requested no later than 10 days of this notification dated 6/25/2024. The applicant must also then forward the results to the licensing inspector upon receipt. States that are listed in RED on the Interstate Child Care Background check contact list accessed through our website are "National Fingerprint File" (NFF) States and out of state Criminal Record Searches do not have to be obtained for these stares because they are included in the Federal Fingerprint Checks done in Virginia. The out of state Sex Offender and out of state Abuse and Neglect Registries DO have to be conducted for NFF States. The National Sex Offender Website will allow you to obtain sex offender registry information for any US State. The web address is https://www.nsopw.gov/ ************************ Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced monitoring inspection was conducted on 6/21/2024 from 12:10pm-6:15pm. At the time of entrance, 107 children, ages 5 to 14 years old, were in care with 13 staff supervising. The sample size consisted of 10 children?s records, 29 newly hired staff records were reviewed for required background checks. Two staff records were reviewed comprehensively. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. Children were observed engaged in outdoor activities throughout the facility grounds to include crafts, organized large motor sports and competitive games, drumming, swimming, socializing, eating lunch and transitioning to different areas and activities. Medication administration was not observed. However, 4 medications stored on site for emergency use were reviewed with regard to storage, labeling, written authorization and other required documentation. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the . Repeat violations were found and are identified within this report.

Violations:

Standard #:	22.1-289.035-B-4
Description:	*** REPEAT VIOLATION*** Based on a review of records and interview, the licensee did not always obtain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: Background checks for 28 new employees were reviewed during today's inspection. The record for staff #1, who began employment 4/18/2024, and whose documentation stated that she resided, outside of the state of Virginia within the past 5 years, (North Carolina) did not have results of a search of the child abuse and neglect registry or equivalent registry from North Carolina.
Plan of Correction:	The program director states that she believes this background check was conducted at the time of her assignment in Virginia. She will contact the office of background checks and inquire and will send out a request for a new Abuse and Neglect registry search from North Carolina if she is unable to verify and obtain a copy. The request will be sent out within 10 days of receipt of this inspection report.
Standard #:	8VAC20-780-60-A-8
Description:	Based on a review of records and interview, the licensee did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: Four children's allergy care plans, selected from the food allergy list posted in the center, were requested for review. Two of the four children listed as having a diagnosed food allergy (child #13 allergic to peanuts and child #14 allergic to tree nuts) did not have written instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. The program director acknowledged that she was unable to locate the allergy care plans for child #13 or child #14.
Plan of Correction:	Child #13 and child #14's parents will be contacted by Monday and asked to obtain a written allergy care plan from their child's physician and submit it to the program within 2 weeks.
Standard #:	8VAC20-780-260-B
Description:	Based on a review of documentation and interview, the licensee did not obtain annual approval from the health department for meeting requirements for water supply, sewage disposal system; and food service, as applicable. Evidence: The program director was unable to locate inspection results for a food service inspection. The food offered to children while they attend camp is catered from an outside source. An inspection of the kitchen where food is prepared by the caterer was not available.
Plan of Correction:	The nutrition program that provides the children's meals and snacks will be contacted Monday to request that a copy of their Food Service health inspection be submitted.
Standard #:	8VAC20-780-280-B
Description:	Based on observation and interview, the licensee did not ensure that hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: There were approximately 25 aerosol cans of Striping paint as well as several unopened cases of striping paint on the floor and bottom shelf of an open storage cabinet located in the pavilion where children were filing through to pick up their lunch boxes and water bottles prior to eating lunch outdoors. The striping paint cans were labeled with a warning to "keep out of reach of children" and "call poison control" as well as additional printed warnings about the contents.
Plan of Correction:	The program director will contact maintenance and have the storage cabinet moved to an area of the facility where children do not have access to it. Staff will be advised to carefully inspect the areas before children arrive each day to ensure that hazardous substances are locked or not stored in areas that are utilized by the program.
Standard #:	8VAC20-780-320-B
Description:	Based on observation and interview, the licensee did not ensure that each restroom area provided for children is equipped with soap, toilet paper, and disposable towels or an air dryer within reach of children. Evidence: The girl's restroom attached to the locker room outside of the swimming pool was not equipped with towels or an air dryer . The boy's restroom in the STEM lab was not equipped with towels or an air dryer . The program director acknowledged that these restroom were not equipped with towels or an air dryer at the time of the inspection.
Plan of Correction:	The program director stated that they have an order of paper towels that arrived this morning and will be distributed throughout all of the restrooms before Monday.