VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Piper Ivy Preschool Inc.
72 Lambs Lane
Stanardsville, VA 22973
(434) 985-1185

Current Inspector: Kelly Adriazola (804) 840-8245

Inspection Date: Aug. 16, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

An unannounced monitoring inspection was conducted on-site August 16, 2023. The director was available during the inspection. There were 59 children present, ranging in ages from 2 years to 12 years, with 9 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Repeat Violation Based on a review of staff records and interview, the center failed to obtain a fingerprint based national criminal record check prior to the first day of employment for each staff. Evidence: The record of staff #3, hired 11/02/2022, contained fingerprint results dated 01/04/2023. Staff #6 acknowledged the results were late.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-C-2
Description:	Repeat Violation Based on a review of staff records and interview, the center failed to ensure that each staff record reviewed contained a central registry finding within 30 days of employment. Evidence: 1. The record of staff #3, hired 11/02/2022, contained central registry results dated 12/17/2022. 2. The record of staff #4, hired 10/01/2022, contained central registry results dated 11/12/2022. 3. Staff #6 acknowledged the central registry results were late.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	Repeat VIolation Based on a review of staff records and interview, the center failed to ensure that each staff submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: 1. The record of staff #2, hired 03/27/2023, contained documentation of a tuberculosis screening dated 04/04/2023. 2. The record of staff #3, hired 11/02/2022, contained documentation of a tuberculosis screening dated 11/04/2022. 3. Staff #6 confirmed that staff #2 and staff #3 had late screenings and came into contact with children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of children?s records and staff interview, the center failed to ensure that each child's record contained the required information. Evidence: 1. The records of child #2, child #4, and child #5 did not contain documentation of addresses for two designated people to contact in an emergency if a parent cannot be reached. 2. The record of child #3, did not contain documentation of a name, address, and phone number of a second designated person to contact in an emergency if a parent cannot be reached. 3. The record of child #5 did not contain documentation of a physical exam. 4. Staff #5 confirmed the documentation was missing in each record.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Repeat Violation Based on a review of records and interview, the center failed to ensure that each staff record contains all required documentation. Evidence: 1. The records of staff #3 and staff #4 did not contain documentation of orientation being completed. Staff #6 confirmed there was no documentation.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-90--A
Description:	Repeat Violation Based on a review of children's records and interview, the center failed to ensure a signed written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. Evidence: 1. The record of child #4, enrolled 03/06/2023, did not contain the following signed agreements: An authorization for emergency medical care should an emergency occur when the parent cannot be located immediately unless the parent states in writing an objection to the provision of such care on religious or other grounds, a statement that the center will notify the parent when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if so requested by the center; and a statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately. 2. Staff #6 confirmed the parent agreement was not signed.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-A
Description:	Based on a review of staff records and interview, the center failed to ensure that staff complete the Virginia Department of Education (VDOE) sponsored orientation course within 90 calendar days of employment. Evidence: 1. The records of staff #3, hired 11/02/2022, and staff #4, hired 10/01/2022, did not contain documentation of the Virginia Department of Education sponsored orientation. 2. Staff #6 confirmed the VDOE orientation was not completed.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the center failed to ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: In the school age room there were several areas with chipped and peeling paint. There was a hole on the left wall, exposing the drywall, that was approximately 3x3 inches. There was a hole on the back wall, exposing the drywall, that was approximately 2x2 inches.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Based on observation and interview, the center failed to ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: In an unlocked cabinet in the two year classroom there was Clorox wipes and bleach water. The label on the Clorox wipes and on bleach states "keep out of reach of children" and "caution." Staff #3 indicated she didn't know the cabinet was not locked.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-440-E
Description:	Based on observation and staff interview the center failed to ensure there shall be at least 12 inches of space between occupied cots, beds, and rest mats. Evidence: Staff #6 confirmed there were approximately 2-4 inches between six children on cots in the two year old classroom.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-450-A
Description:	Based on observation and staff interview, the center failed to ensure cribs, cots, mats and beds used by children other than infants during the designated rest period shall have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges. Evidence: 1. In the two year old classroom there was one occupied cot without a bottom cover. Staff #6 confirmed there was no bottom cover. 2. In the three year old classroom there was on occupied cot without a bottom cover. Staff #6 confirmed there was no bottom cover.
Plan of Correction:	Not available online. Contact Inspector for more information.