VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Everbrook Academy
7550 Nolan Road
Gainesville, VA 20155
(571) 469-1647

Current Inspector: Laura Brindle (540) 905-2062

Inspection Date: May 29, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Staffing and Supervision. 8VAC20-770 Background Checks 22.1 Background Checks Code

Comments:

An unannounced inspection was initiated jointly with a local agency on 5/29/24 due to a self-report by the center relating to supervision. Interviews were conducted, two staff files were reviewed, one child record was reviewed, and observed evidence was reviewed. Information gathered during the inspection determined non-compliance with applicable standards and violations were documented on the violation notice issued to the program. If you have questions regarding this inspection, you may contact the Licensing Inspector, Laura Brindle, at laura.brindle@doe.virginia.gov or 540-905-2062. Please complete the "Plan of Correction" and "Date to be Corrected" areas on the Violation Notice for the violations cited, sign, and return the inspection to me by the close of business on 7/9/24. Plans of correction should include steps to correct the noncompliance with the standard, and measures to prevent the noncompliance from occurring again.

Violations:

Standard #:	8VAC20-780-40-E
Description:	Based on review of observed evidence and interviews, the center did not ensure to maintain their own policies and procedures that are required by the standards. Evidence: The center?s policies and procedures for transitioning from one space to another in order to maintain supervision of children require that staff complete ?Face to Name? checks during each transition. On 5/22/24, Staff #1 and Staff #2 did not complete a Face to Name check before leaving the classroom at approximately 10:02am. When the class arrived at ?the Brook? moments later, a Face to Name check was completed by Staff #1. Staff #1 reported that they did not see Child A during the Face to Name check, and assumed the child had just run ahead before their name was called. Approximately 20 minutes later Staff #1 and Staff #2 realized Child A was not with them.
Plan of Correction:	All staff had a mandatory meeting on 5/30/24 where face to name procedures were reviewed and the staff was retrained. Management has implemented a Name to face checklist that are conducted daily to ensure policies and procedures are being met.
Standard #:	8VAC20-780-340-F
Description:	Based on review of observed evidence and interviews, the center did not ensure that children under 10 years of age were always within actual sight and sound supervision of staff. Evidence: A few minutes before 9:57am on 5/22/24, Child A, four-years-old, entered a closet in the PreK-1 classroom. Staff #1 was unaware that the child was in the closet and closed and locked the door at approximately 9:57am. At approximately 10:02am the class transitioned to another area of the center. Approximately 20 minutes later Staff #1 and Staff #2 noticed that Child A was not with them, and Staff #1 returned to the classroom. Staff #1 re-entered the PreK-1 classroom at approximately 10:23am and walked around the room looking for Child A. At approximately 10:24am Staff #1 opened the locked closet and Child A came out crying.
Plan of Correction:	All staff had a mandatory meeting on 5/30/24 where face to name procedures were reviewed and the staff was retrained. Management has implemented a Name to face checklist that are conducted daily to ensure policies and procedures are being met. Staff involved were coached on expectations and held accountable.