VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Grove Baptist Church
6006 Churchland Boulevard
Portsmouth, VA 23703
(757) 484-6440

VDSS Contact: Kimberly Sampson (757) 354-7307

Inspection Date: June 27, 2019 and July 2, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-191 Background Checks for Child Welfare Agencies 54.1-3408 Must be MAT Certified. 32.1 Report by person other than physician 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Technical Assistance:

Please send documentation that the unmet requirements pertaining to background checks have been corrected WITHIN 10 DAYS OF THE INSPECTION. Corrections can be emailed, faxed, or delivered in person to the Licensing Office. Mail delivery may be utilized ?at your own risk? if the correction is made in a timely manner allowing adequate time for mail to ARRIVE in the licensing office within the 10 day period. email :melinda.popkin@dss.virginia.gov fax: (757) 455-0836 Mailing Address: 420 North Center Drive, Building 11, Suite 100, Norfolk, Virginia 23502 New requirements for ratios were discussed. Please review memos on our website at http://dss.virginia.gov/facility/child_care/unlicensed/recdc/index.cgi (under the link for current RECDC providers) New Sworn Disclosure Forms were provided during today's inspection Today we discussed the requirements for out of state Search of the Central Registry checks for staff who disclose having lived outside of the state of Virginia in the past 5 years. This link will connect you with the Adam Walsh State Contact for Child Abuse Registries: http://www.cdss.ca.gov/Portals/9/CCLD/Revised%20AW%20Contact%20List.pdf?ver=2017-04-03-084448-420 This registry includes contact information for each state along with the procedures, forms, and fees needed to complete the search.

Comments:

A compliance inspection to monitor the requirements for Religiously Exempt Childcare Centers was conducted on 6/27/19 from 1:30 p.m to 2:15 pm. Staff records were reviewed on 7/2/19, as the administrator was not present at the time of the initial inspection. At the time of arrival the following staff to child ratios were observed: 4 children, 2 years old, with 1 staff 9 children, three years old, with 1 staff 8 children, four years old, with 1 staff 9 children, four years old, with 1 staff The records sample size consisted of (all) 6 staff records. Classroom observations were made and children were observed resting quietly at nap period, playing in learning centers and eating lunch which consisted of turkey, ham and cheese sandwiches with (optional) lettuce and tomato, sliced apples, broccoli, dill pickle, chips and milk . Hand washing and restroom procedures were observed. Six staff records were reviewed, handbooks and posted information were reviewed, the center contact staff was interviewed regarding center policies and procedures and the administrator was interviewed regarding staff records and background checks. The facility, to include all indoor areas used by children in care, as well as the outdoor play space were observed. The administrator reports that the program does not routinely transport children in a vehicle but may utilize a professional hired driver to transport children on occasional planned outings and field trips. Areas of non-compliance are identified on the violation notice. Thank you for your time during today's inspection. Please do not hesitate to contact me if I may be of assistance.

Violations:

Standard #:	22VAC40-191-40-D-2
Description:	Based on a review of records and interview, the religious exempt child day center was unable to provide evidence that each prospective employee, volunteer, or any other person who is expected to be alone with one or more children enrolled in the religious exempt child day center: Completes and signs a Sworn statement or affirmation before employment or commencement of service at the facility and ; Conducts a Search of central registry within 30 days of employment or commencement of service. Evidence: The staff records for all (6) staff who are currently employed to work with children in the exempt program were reviewed. The records for staff #1, #2, #3, #4, #5 and #6 did not contain a signed sworn statement or affirmation. Staff #7 confirmed that this documentation was not available, but may have been done at the time of hire. However, she was unable to locate documentation of such and stated that they had not been repeated within 5 years of the original reports. The records for staff #1, #2, #3, #4, #5 and #6 did not contain the results of a Search of the Central Registry. Staff #3 confirmed that she was unable to locate this documentation during the inspection but felt she may have had these completed at the time of hire for staff #1, #2, #3, #4, and #5 when they were hired. d locate it. However, she was unable to locate documentation of such and stated that they had not been re-completed within 5 years of the original reports.
Plan of Correction:	All staff completed and signed a new sworn statement or affirmation form during the inspection on 7/2/19. These will placed in the staffs' records where they can be easily located, as needed. Staff #7 stated that she would complete requests for a Search of the Central Registry for each of the 6 staff and send them by the end of the week. Results will be placed in the staff records within 10 days or the agency will be contacted to inquire and documentation of contact with the agency will continue until the results are obtained and placed in the records.