VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Woods, A Montessori School
16723 River Ridge Blvd
Woodbridge, VA 22191
(703) 634-2537

Current Inspector: Donna Liberman (540) 359-5244

Inspection Date: April 17, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Potable Water Lead Testing Requirements The VDOE recently distributed memos to licensed child day programs, certified preschools and religiously exempt child day centers, sharing the requirement to develop and implement a plan to test potable water pursuant to ? 22.1-289.057 of the Code of Virginia. The VDOE will begin determining compliance with this statute effective January 1, 2025. The memos can be found on the VDOE child care website: www.childcare.virginia.gov.

Comments:

An unannounced monitoring inspection was conducted from 1:15 - 4:15 pm with the owner and staff. There were 111 children, ranging from two years to six years of age, present with 14 staff supervising. Children were observed napping, and kindergarten children were observed participating in a teacher lead activity. Seven child records and six staff records were reviewed, along with the emergency drill log, written daily attendance, written allergy list, 13 medications and their authorization forms and allergy care plans. The playground area was also observed, and measured for increased capacity. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the violation notice, and then return a signed and dated copy to the licensing office by Friday, May 17, 2024. If you have further questions about this inspection please contact Donna Liberman at 540-359-5244 or Donna.Liberman@doe.virginia.gov.

Violations:

Standard #:	8VAC20-780-130-A
Description:	Based on record review, the facility failed to obtain documentation that each child has received immunizations prior to the child's first attendance. Evidence: the record for child #4 (date of first attendance: 8/21/2023) did not have documentation of immunizations.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-140-A
Description:	Based on record review, the facility failed to obtain documentation that each child has received a physical examination prior to the child's first attendance or within one month after attendance. Evidence: the record for child #4 (date of first attendance: 8/21/2023) did not have documentation of a physical examination.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	(Repeat Violation) Based on record review, it was determined that not all staff had documentation of a negative tuberculosis (TB) test/screening completed within the last 30 calendar days of the date of employment. Evidence: the record for staff #2 (date of hire: 2/22/2017) did not have documentation of a negative TB test/screening.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-B
Description:	Based on record review, not all staff had acceptable forms of documentation of their tuberculosis (TB) test/screening. Evidence: the record for staff #6 did not have complete documentation signed and dated as required.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-L
Description:	Based on staff interview, the facility failed to inform all staff who work with children of (all) children's allergies, sensitivities and dietary restrictions. Evidence: when asked, not all staff could state the children in the classroom with allergies, sensitivities and/or dietary restrictions.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-M
Description:	(Repeat Violation) Based on review of documentation, and staff interview, the facility failed to maintain a current written list of children's allergies, sensitivities and dietary restrictions in each room or area where children are present. Evidence: the allergy list was dated 8/18/2023 and did not include all children with allergies, sensitivities and dietary restrictions.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based on record review, not all records contained all required information. Evidence: the records for child #2, child #3, child #4, child #5, and child #7 did not contain the complete name, address and phone number for two emergency contacts
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A-8
Description:	Based on record review, it was determined that not all records contained all required information. Evidence: the record for child #1 and child #2, with diagnosed food allergies, did not contain a written care plan with instructions from a physician regarding the food to which the child is allergic to and the steps to be taken in the event of a suspected or confirmed allergic reaction.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Description:	Based on interview, and a review of the written attendance record, the facility did not maintain an accurate written record of daily attendance, for each group of children, that documents the arrival and departure of each child as it occurs. Evidence: the attendance record was kept on a tablet that required internet and a passcode, and did not have an accurate list for each group of children. 1) In room A, 10 children were observed, and 11 were listed in attendance; 2) In room B, 11 children were observed, and 9 were listed in attendance; 3) In room C 17 children were observed, and 13 were listed in attendance; 4) In room E, 20 children were observed, and 17 were listed in attendance; 5) In room F, there was no attendance record, and 11 children were observed; 6) In room G, there was no attendance record, and 25 children were observed
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-510-E
Description:	Based on review of documentation, it was determined that the facility failed to follow their own medication procedures as required. Long term prescription drug use and over-the-counter medication may be allowed with written authorization from the child?s physician and parent. Evidence: the record for child #6 did not contain complete written authorization from the child's parent and physician for long term emergency medication that was observed on site.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-520-C
Description:	Based on observation, and interview, the facility failed to ensure that all diaper ointment requirements were met. Evidence: diaper ointment was observed without a specific child's name. Staff stated that it was for the class.
Plan of Correction:	Not available online. Contact Inspector for more information.